Administrative Assistant - Bluebonnet

Foundation Communities Inc; Austin (TX); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Employer paid health benefits

401(k) investment plan

Employee Assistance Program

Paid vacation

Public holidays and sick time

Job summary

Foundation Communities Inc. in Austin, TX seeks an Administrative Assistant to support the Property Manager and Assistant Property Manager.

You will greet residents and guests, provide excellent customer service, and help manage tours and applications while maintaining security and a welcoming environment. The role requires 1–2 years in the industry or similar responsibilities and familiarity with One Site software.

Qualifications

• Provide excellent customer service to residents, guests and visitors.
• Greet residents and guests by name and maintain a welcoming environment.
• Assist with applications and tours for prospective residents.

Responsibilities

• Create a welcoming environment by greeting residents and guests.
• Provide excellent customer service to residents, guests and visitors.
• Maintain a secure entrance by signing in/out guests per guidelines.
• Conduct periodic inspections of common areas.
• Schedule and administer tours for prospective residents.
• Assist with applications as needed.
• Monitor building security with surveillance cameras.
• Answer/direct/screen calls for staff and obtain messages.
• Work regular hours during holidays and inclement weather days.
• Apply company policies to a wider range of tasks.

Skills

Customer service

Welcoming environment

Communication

Team support

Tools

One Site software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Austin, TX, US

3 days ago Requisition ID: 1940

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Balcones Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays.

Primary Duties/ Responsibilities

• Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community
• Provide excellent customer service to all residents, guests and visitors to the community
• Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines
• Conduct periodic inspections of the common areas of the building to ensure the property is always looking its best
• Schedule and administer tours for prospective residents
• Assist with applications as needed
• Monitor building security with surveillance camera systems
• Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM
• Expected to work regular hours during FC holidays and inclement weather days
• Ability to apply job skills and company policies and procedures to complete a wider range of difficult tasks
• Ability to work on moderately complex assignments
• Demonstrate judgment to resolve problems and make routine recommendations
• Needs no instruction on routine work and only general instruction on new assignments

Preferred Requirements

• 1-2 years in the industry or in a position of similar responsibilities
• One Site software experience

Working Conditions

An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided.

Physical Requirements

CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot.

FREQUENTLY: The employee must be able to stand or climb stairs

OCCASIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings.

May be required to provide coverage/help at others supportive housing communities as needed

Compensation

$19.12 hour

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity