Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL

FS System; Northern (KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Fully Funded Pension

401(k) Employer Match

HSA & Employer Contributions

Life Insurance

Disability

Identity Protection

Paid time off

Paid holidays

Job summary

Wabash Valley Service Company in West Liberty, IL, is seeking an Administrative Assistant/Billing Clerk to perform clerical and accounting duties, prepare invoices, and support the main office.

The role requires experience with AGvance, Excel, Word, and Outlook, plus strong customer service skills; position offers a competitive hourly rate and benefits.

Qualifications

• Typically requires an Associate's degree (A. A.) or two years related experience.
• Familiarity with reconciliation, accounts payable/receivable, inventory, internal controls, petty cash, and billing.
• Ability to work independently and in a team.

Responsibilities

• Use Agvance to complete purchase orders, sales tickets, and charge slips, and transmit data to main office.
• Enter information into Agvance, Excel, Word and Outlook as needed.
• Prepare invoices, listing items sold, amounts due, credit terms, and dates of shipment.
• Prepare credit memorandums to indicate returned or incorrectly billed merchandise.
• Prepare credit forms for customers.
• Prepare inventory data and transmit to main office.
• Answer telephone in a professional manner and relay calls or messages to fellow employees.
• Greet customers entering the office and assist or direct as needed.
• Explain prepay and deferred programs to customers.
• Responsible for taking payments and bank deposits and balancing with audit trail.
• Assist Salespeople to properly record and report prepay contracts and pricing.

Skills

Attention to detail

Communication skills

Phone etiquette

Teamwork

Education

Associate's degree or equivalent

Tools

Agvance billing

FBS

Excel

Word

Outlook

Job description

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Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL

Company: Wabash Valley Service Company

City: West Liberty

State: IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

LOCATION: West Liberty

REPORTS TO: Location Manager

STATUS: Non-Exempt

SALARY RANGE: $17.00 -$20.50 /HR

SUMMARY STATEMENT

Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.

ESSENTIAL JOB FUNCTIONS

• Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.
• Enter information into computer utilizing Agvance, Excel, Word and Outlook as needed.
• Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
• Prepares credit memorandums to indicate returned or incorrectly billed merchandise.
• Prepares credit forms for customers.
• Prepares inventory data and transmits to main office.
• Answers telephone in a professional manner and relays calls or messages to fellow employees.
• Greets customers entering the office and assists or directs as needed.
• Must be able to communicate with customers well and be able to track and explain prepay and deferred programs.
• Responsible for taking payments and bank deposits and balancing with audit trail
• Assist Salespeople to properly record and report prepay contracts and pricing.

OTHER JOB FUNCTIONS

• Maybe required to cross-train and substitute for other office positions on occasion.
• Maybe required to run local errands.
• Preforms all other duties as assigned.

REQUIREMENTS

• Normally requires an Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
• Must have a polite personality, good phone etiquette and be able to take messages accurately.
• Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
• Demonstrate the ability to work independently and in a team-oriented environment.
• Proven professional communication and customer service skills.
• Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.
• Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook.
• Must have and maintain a valid driver’s license and satisfactory driving record.
• May be required to work extended hours beyond those considered “normal” to meet seasonal demands.

We are dedicated to supporting the long-term financial well‑being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work‑life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well‑being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages are designed to support every aspect of our employees’ well‑being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may include, but are not limited to:

UNITED STATES:

• Fully Funded Pension*
• 401(k) & Employer Match
• HSA & Employer Contributions
• Life Insurance
• Disability
• Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA:

• RRSP
• Life Insurance
• Disability

*Benefit eligibility may be dependent on employment type

Nearest Major Market: Decatur
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