Administrative Assistant/Billing Clerk

FS System

West Liberty (IL)

On-site

USD 23,000 - 28,000

Full time

15 hours ago

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Benefits offered by this job

Fully funded pension

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Paid holidays

401(k) with company matching

Employee Assistance Program

Job summary

Wabash Valley Service Company in West Liberty, IL, is hiring an Administrative Assistant/Billing Clerk to handle clerical and accounting tasks. You will use Agvance to process orders, prepare invoices, and manage data in Excel, Word, and Outlook.

The role requires strong accuracy, customer service, and the ability to explain prepay and deferred programs. Responsibilities include taking payments, balancing with audit trail, and assisting Sales with prepay contracts and pricing.

Qualifications

Associate degree or two years of related experience
Polite personality with good phone etiquette
Understanding of reconciliation, A/P and A/R, inventory, internal controls, petty cash and billing
Ability to work independently and in a team
Strong communication and customer service skills
Proficient computer skills to enhance business processes
Experience with Agvance billing, FBS, Excel, Word, and Outlook
Valid driver's license and driving record
Occasional extended hours may be required to meet seasonal demands

Responsibilities

Process purchase orders, sales tickets, and charge slips using Agvance
Enter data into Excel, Word, and Outlook
Prepare invoices with items, due amounts, terms, and shipment dates
Prepare credit memorandums and credit forms
Prepare inventory data and transmit to main office
Answer phones professionally and relay messages
Greets customers and assist as needed
Explain prepay and deferred programs to customers
Take payments and balance with audit trail
Assist Sales to record prepay contracts and pricing

Skills

Accounts payable

Accounts receivable

Billing

Reconciliation

Data entry

Telephone etiquette

Teamwork

Attention to detail

Customer service

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Associate's degree or equivalent

Tools

Agvance

Excel

Word

Outlook

Job description

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Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL

Company: Wabash Valley Service Company

City: West Liberty

State: IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

LOCATION: West Liberty

REPORTS TO: Location Manager

STATUS: Non-Exempt

SALARY RANGE: $17.00 -$20.50 /HR

SUMMARY STATEMENT

Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.

ESSENTIAL JOB FUNCTIONS

Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.
Enter information into computer utilizing Agvance, Excel, Word and Outlook as needed.
Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
Prepares credit memorandums to indicate returned or incorrectly billed merchandise.
Prepares credit forms for customers.
Prepares inventory data and transmits to main office.
Answers telephone in a professional manner and relays calls or messages to fellow employees.
Greets customers entering the office and assists or directs as needed.
Must be able to communicate with customers well and be able to track and explain prepay and deferred programs.
Responsible for taking payments and bank deposits and balancing with audit trail
Assist Salespeople to properly record and report prepay contracts and pricing.

OTHER JOB FUNCTIONS

Maybe required to cross-train and substitute for other office positions on occasion.
Maybe required to run local errands.
Preforms all other duties as assigned.

REQUIREMENTS

Normally requires an Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
Must have a polite personality, good phone etiquette and be able to take messages accurately.
Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
Demonstrate the ability to work independently and in a team-oriented environment.
Proven professional communication and customer service skills.
Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.
Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook.
Must have and maintain a valid driver’s license and satisfactory driving record.
May be required to work extended hours beyond those considered “normal” to meet seasonal demands.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

...

SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages aredesigned to support every aspect of our employees’ well-being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may include, but are not limited to:

UNITED STATES:

Fully Funded Pension*
401(k) & Employer Match
HSA & Employer Contributions
Life Insurance
Disability
Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA: