Billing Coordinator/Backup Accounts Payable Assistant

Miller & Chevalier; Washington (District of Columbia); On-site; USD 55,000 - 70,000; Full time

Job summary

Miller & Chevalier in Washington, DC is seeking a Billing Coordinator/Backup Accounts Payable Assistant to support our billing and accounting team. The role requires meticulous attention to client invoices, timekeeping, and vendor payments in a fast-paced law firm environment.

You will manage proformas, follow up with attorneys for timely bills, and assist with timekeeper maintenance while ensuring compliance with firm policies and deadlines.

Qualifications

• College coursework or degree preferred.
• Three to five years of billing experience.
• Law firm experience preferred.
• Proficient with Microsoft Office Suite.
• Experience with Elite Financial System and Chrome River Expense Management System.

Responsibilities

• Runs and collates proformas and maintains an accurate status log of proformas and bills.
• Follow-up with billing attorneys and secretaries to ensure timely processing of bills.
• Addresses unresolved items on client accounts, including retainers and outstanding invoices.
• Works as part of the Billing and Accounting Team and assists with training of new secretaries when requested.
• Maintains new matter files in accordance with client policies.
• Manages multiple tasks, emails, and voicemails; responds within eight business hours.
• Assists with timekeeper/rate maintenance.
• Provides back-up accounts payable support including vendor setup, vouchers, expense reports, payments and petty cash.

Skills

Billing

Accounts Payable

Microsoft Office

Elite Financial System

Chrome River

Communication

Education

College coursework or degree preferred

Tools

Elite Financial System

Chrome River Expense Management System

Microsoft Office Suite

Job description

Billing Coordinator/Backup Accounts Payable Assistant

Description:Efficiently provide accurately edited and prepared invoices for clients and to ensure the accuracy of all client accounts.Communicate daily and provide efficient, professional service to the attorneys and other staff members in a fast-paced, deadline-driven environment. Understand and demonstrate all facets of the billing functions, including client payments and serve as a productive member of the Billing and Accounting Team.

Duties and Responsibilities:

• Runs and collates proformas and maintains accurate up-to-date status log of proformas and bills and researched proformas or bill related inquiries
• Follow-up with billing attorneys and secretaries to ensure timely processing of bills
• Monitors proformas. Takes initiative to address unresolved items on client accounts, including but not limited to retainers and outstanding invoices
• Performs as a productive team member, as well as independently; communicates with and assists other staff as required to meet all deadlines; assist with training of new secretaries when requested
• Maintain new matter files in accordance with client policies
• Manages multiple tasks, requests, etc.; efficiently and accurately providing appropriate follow-up to individuals involved; manage e-mail and voicemail; respond to all correspondence within eight business hours
• Assist with all aspects of timekeeper/rate maintenance
• Completes other duties and responsibilities, on a timely basis, as assigned
• Accounts Payable:
  • Provide back-up assistance to accounts payable when needed including vendor setup, entering vouchers and expense reports, processing payments and petty cash

Requirements:

• College coursework or degree preferred
• Three to five years of billing experience
• Law firm experience preferred
• Proficient with Microsoft Office Suite
• Experience with Elite Financial System
• Experience with Chrome River Expense Management System

Hours: 9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer. All inquiries will be held in strict confidence.