Administrative Assistant Bilingual

Irizarry & Associates; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Irizarry & Associates in Florida is seeking an Administrative Assistant to join our team. You will perform clerical and administrative functions to support daily operations and drive company success.

Responsibilities include greeting visitors, directing arrivals, answering calls, scheduling, mail handling, and maintaining filing systems. Bilingual English/Spanish communication is valued to assist a diverse client base.

Qualifications

• Previous experience in office administration or related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Greet customers and visitors; check them in and direct them to destinations.
• Answer telephone calls, take messages, or transfer calls; schedule appointments and update calendars.
• Handle mail; maintain electronic or physical filing systems; manage documents.

Skills

Administrative tasks

Multitasking

Written communication

Verbal communication

Education

High School Diploma

Tools

Microsoft Office

Job description

Job Description

This company specializein wholesale mortgage, consumer loan origination and isaffiliated with a top rated mortgage company.

We are seeking an Administrative Assistantto join our team!You will performclerical and administrative functionsin order to drive company success.

Responsibilities:

• As an Administrative Assistant your role would include but is not limited to greeting and welcoming customers, clients, and other visitors. Check visitors in and direct them to specific destinations. Inform other employees of visitors’ arrivals or cancellations. Answering telephone calls and taking messages or transferring calls. Scheduling appointments and updating calendar events.
• Handing incoming and outgoing mail. Maintaining databases and filing systems, whether electronic or paper, such as copy, file, and maintaining paper or electronic documents. Prioritizing and handling multiple tasks in a challenging environment. You must be able to work in a team setting and have exceptional verbal and written communication skills, both English and Spanish.
• Additionally, as a non-licensed individual, you may be asked to perform any of the following activities, among other permissible functions which do not require a licensure such as provide general explanations, information, or descriptions of credit products in response to consumer inquiries. Provide contact information for fellow employees of the company and of a loan originator or creditor upon the consumer’s request, so long as you do not discuss particular credit terms with the consumer. You may be asked to perform loan-processing activities, such as compiling and assembling credit application packages and supporting documentation for a loan originator or creditor. Perform credit underwriting activities, so long as you do not communicate directly with consumers about specific credit terms.

Qualifications:

• Previous experience in office administrationor other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strongorganizationalskills