Administrative Assistant (Austin)

Texas Workforce Commission; Austin (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Family Friendly Certified Workplace

Medical Insurance

Paid time off

Retirement benefits

Job summary

Texas Workforce Commission is seeking an Administrative Assistant I for our State Office in Austin. The role involves in-office clerical support for the Appeals Department, with duties spanning data entry, mail handling, and report preparation. This position requires proximity to 101 E. 15th Street and a standard 8:00 a.m.

to 5:00 p.m. schedule. Ideal candidates will have basic administrative experience, attention to detail, and strong communication skills, with opportunities for training and

Qualifications

• Six months of full-time experience in administrative support and office procedures.
• Relevant academic credits may be applied toward experience qualifications for this position.

Responsibilities

• Provide routine administrative support for the State Office Appeals Department.
• Update UI Appeal decisions with data from hearing officers.
• Process and distribute mail, fax, and email within set time frames.
• Enter and manage case documents and data in PC systems.
• Generate and distribute reports and department communications.

Skills

Ten-key

Data entry

Filing

Interpersonal

Accuracy

Education

High school diploma or equivalent

Academic credits may apply

TWC Internship/Apprenticeship eligibility

Job description

Job Description - Administrative Assistant (Austin) (827312)

Job Description

Description

Texas Workforce Commission connects people with careers across the state. The Administrative Assistant I is an in-office position at our State Office location in Austin on the north lawn of the Texas State Capitol. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located in our State Office Appeals Department.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE

You have strong communication skills and attention to detail with the ability to handle multiple priorities while meeting strict deadlines. The selected applicant must be able to work at 101 E. 15th Street in Austin, Texas from 8:00 a.m. to 5:00 p.m.

WHAT YOU WILL DO

As an intake team member, work primarily involves administering clerical support for the Appeals Department across the state. The Appeals Department holds and hears first level appeals from the original determination in disputed claims for unemployment insurance benefits under the Texas Unemployment Compensations Act; and disputed claims for unemployment insurance under specific federal programs. Upon request the Appeals Department may also be called upon to hold other special hearings. The hearings are mandated by state law and are to be held in a fair and impartial manner. Performs entry-level administrative support work for the State Office Appeals Department of the Texas Workforce Commission. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO

• Perform routine entry level administrative support work for the State Office Appeals Department of the Texas Workforce Commission.
• Update UI Appeal decisions by entering the statistical data supplied by hearing officers on the summary sheets in the decision update screens.
• Use personal computer (PC) to process case documents, research and enter data, and request additional documents.
• Process and distribute incoming and outgoing mail, fax and email within established time frame.
• Process digital information with CDs or digital storage devices, copy recordings as requested; type letters and keep daily log of all completed and pending request.
• May involve lifting and carrying up to 40 pounds of files and documents.
• Prepare, generate and distribute reports and correspondences for the department in a timely manner.
• May include data entry into various databases.
• Occasional overtime as needed to perform the assigned duties.
• Perform other duties as assigned, which may include cross training to assist other units as need arises.

YOU QUALIFY WITH

• Six months of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records, and reports.
• Relevant academic credits may be applied toward experience qualifications for this position.
• Acceptance into a TWC Internship, TWC Apprenticeship, or current participation in a TWC approved high school career and technical education program will satisfy the minimum qualifications.

YOU ARE A GREAT FIT WITH

• Demonstrated proficiency with numeric ten-key
• Demonstrated data entry experience using a PC or other database.
• Demonstrated experience in filing and/or mailing documents.
• Good interpersonal skills to communicate with internal and external customers.
• Ability to work in a fast-paced environment with emphasis on accuracy.

YOU GAIN

• A Family Friendly Certified Workplace.
• Competitive salary: $2,772.36/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

Primary Location

United States-Texas-Austin

Work Locations

Austin:101 E 15th St (320-4001) 101 E 15th St Austin 78778-0001

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