Administrative Assistant: AP/AR Operations & Office Support

FUJIFILM Holdings America Corporation; South Carolina; On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Job summary

Fujifilm Holdings America Corporation is seeking an Administrative Assistant who will support AP/AR operations, manage daily clerical tasks, and assist with data entry and analysis. The role requires organizing physical and digital filing, handling mail and check processing, and coordinating with management on office needs.

The ideal candidate has 2+ years of administrative experience, strong MS Office skills, and a track record of handling confidential information with professionalism.

Qualifications

• High school diploma required; associate/bachelor preferred.
• 2+ years of experience in administrative roles.
• Ability to work autonomously and prioritize tasks.
• Detail-oriented with confidentiality.
• Proficient with Microsoft Office and data entry.

Responsibilities

• Collecting and distributing daily mail.
• Manage check processing tasks including verification and courier processing.
• Operate office machinery for checks and postage.
• Maintain filing systems for scanning and storage.
• Monitor office supplies and approve monthly orders.
• Perform data entry and analysis tasks as required.
• Report maintenance or office issues to Management.
• Shred documents and keep files organized.
• Process month-end accrual invoices and scans.
• Follow up on returned checks and update vendor addresses.
• Distribute HR and team event information.
• Concur travel statements posting to AP.
• Sort end-of-month tax requests with proof of payment.
• Process remote check deposits when required.
• Handle AR Letter of Credit documents by overnight courier.
• Perform special projects as assigned.

Skills

Decision making

Organizational skills

Attention to detail

Customer service

Information management

Problem solving

Time management

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

SAP

Oracle

Concur

Job description

Fujifilm Holdings America Corporation is seeking an Administrative Assistant who will support AP/AR operations, manage daily clerical tasks, and assist with data entry and analysis. The role requires organizing physical and digital filing, handling mail and check processing, and coordinating with management on office needs.

The ideal candidate has 2+ years of administrative experience, strong MS Office skills, and a track record of handling confidential information with professionalism.