Administrative Assistant - Angel Tree

The Salvation Army North & Central Illinois Division; Grand Rapids (MI); On-site; USD 30,000 - 42,000; Part time

Job summary

The Salvation Army North & Central Illinois Division in Grand Rapids, MI is seeking a Christmas Assistant to coordinate the Angel Tree Campaign in Kent County and provide essential office and project support. You will assist visitors, volunteers and staff, answer telephones, maintain the Angel Tree database and oversee toy donations, ensuring smooth distribution and program operations.

Strong organizational skills and discretion are required, along with proficiency in Microsoft Office and

Qualifications

• Maintains strict confidentiality.
• Knowledge of social services preferred.
• Completes administrative tasks accurately.

Responsibilities

• Coordinate Angel Tree Campaign activities.
• Provide general office and program support.
• Assist visitors, volunteers and staff.
• Manage toy donations and sign-ups.
• Maintain Angel Tree database.

Skills

Confidentiality

Social services knowledge

Education

High School Diploma / GED

2 years admin experience

Tools

Microsoft Office 365

TEAMS and SharePoint

Database systems

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary:

The Christmas Assistant will coordinate the Angel Tree Campaign in Kent County and provide general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration duties.

Essential Responsibilities

• Assist with Angel Tree Campaigns
• Give general administrative support to the Program team.
• Oversee online registries, including Amazon and Walmart Registry-For-Good, and emailing thank you notes
• Manage toy donations
• Assist with Angel Tree sign-ups, approving applications and assigning distribution times.
• Maintain the Angel Tree database
• Performs other duties as assigned

Qualifications

Education/Experience

• High School Diploma / GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities

• Maintain strict confidentiality
• Knowledge of social services preferred

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Proficient use and knowledge of database systems
• Willingness to learn new software as needed

Certificates And Licenses

• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)
• Complete Safe From Harm training, and keep current as needed