Administrative Assistant - Angel Tree

KrocQuincy; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

The Salvation Army is seeking a Christmas Assistant to coordinate the Angel Tree Campaign in Kent County and provide general office and project support. You will assist visitors, volunteers and staff, answer phones, and handle administrative duties.

Responsibilities include overseeing online registries, managing toy donations, helping with sign-ups, and maintaining the Angel Tree database, with additional duties as assigned. This role requires confidentiality and familiarity with social services.

Qualifications

• Must maintain strict confidentiality.
• Knowledge of social services is preferred.
• Office/administrative experience is beneficial (2 years).

Responsibilities

• Assist with Angel Tree Campaigns and related events.
• Provide general administrative support to the Program team.
• Oversee online registries (e.g., Amazon, Walmart Registry-For-Good) and send thank you notes.
• Manage toy donations for Angel Tree.
• Assist with Angel Tree sign-ups and approvals, distribute times.
• Maintain the Angel Tree database.
• Other duties as assigned.

Skills

Confidentiality

Social services knowledge

Education

High School Diploma / GED

Tools

Microsoft Office 365

TEAMS

SharePoint

Database systems

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Christmas Assistant will coordinate the Angel Tree Campaign in Kent County and provide general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration duties.

• Assist with Angel Tree Campaigns
• Give general administrative support to the Program team.
• Oversee online registries, including Amazon and Walmart Registry-For-Good, and emailing thank you notes
• Manage toy donations
• Assist with Angel Tree sign-ups, approving applications and assigning distribution times.
• Maintain the Angel Tree database
• Performs other duties as assigned

Qualifications:

Education/Experience:

• High School Diploma / GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Knowledge of social services preferred

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Proficient use and knowledge of database systems
• Willingness to learn new software as needed

Certificates and Licenses:

• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)
• Complete Safe From Harm training, and keep current as needed

Additional Information

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.