Administrative Assistant and Project Coordinator

MRA Recruiting Services; Milwaukee (WI); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

403(b) retirement plan with employer's

Flexible hybrid work schedule

Free parking in heated garage

Modern office with sit/stand desks

Casual supportive team culture

Monthly fresh organic fruit in office

Annual holiday party and summer picnic

Optional Aflac insurance coverage

Job summary

UWM Research Foundation (UWMRF) in Milwaukee is seeking a Part-Time Administrative Assistant & Program Coordinator to support administrative operations, communications, events, and innovation programs at UW–Milwaukee.

This hybrid, 20-hour-per-week role offers exposure to university innovators, industry partners, and community stakeholders, with opportunities to contribute to programs advancing research, entrepreneurship, and technology commercialization.

Qualifications

• Experience in administrative, office, event planning, marketing, or a related professional environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Professional, positive, and service-oriented approach.

Responsibilities

• Schedule appointments, meetings, and prepare agendas.
• Coordinate quarterly Board and committee meetings.
• Prepare materials, attendance records, notes, and correspondence.
• Process expense reports, deposits, and coordinate credit card expenses submissions.
• Support general office operations and special administrative projects.

Skills

Admin experience

Event planning

Marketing support

MS Office

Organization

Communication skills

Tools

Microsoft Office suite

Job description

JoinOurTeamasanAdministrativeAssistant&ProgramCoordinator

UWMResearchFoundation(UWMRF)|Hybrid|Part-Time(20HoursperWeek)

Areyouhighlyorganized,creative,andenergizedbyhelpingpeopleandprogramssucceed?Doyouenjoycoordinatingevents,managingdetails,andsupportingmeaningfulworkbehindthescenes?

TheUWMResearchFoundation(UWMRF)isseekingaPart-TimeAdministrativeAssistant&ProgramCoordinatortojoinourcollaborativeteam.Inthisrole,youwillhelpsupporttheadministrativeoperations,communications,events,andinnovationprogramsthatadvanceresearch,entrepreneurship,andtechnologycommercializationattheUniversityofWisconsin-Milwaukee(UWM).

Thispositionofferstheopportunitytoworkcloselywithuniversityinnovators,entrepreneurs,industrypartners,andcommunitystakeholderswhilecontributingtoprogramsthathelptransformideasintoreal-worldimpact.

WhyJoinUWMRF?

Weofferaflexibleworkenvironmentandexcellentbenefits,including:

• 403(b)retirementplanwith7.5%employercontribution
• Flexiblehybridworkschedule
• Freeparkinginaheatedgarage
• Modernofficeworkspacewithsit/standdesksandergonomicseating
• Casualandsupportiveteamculture
• Monthlyfreshorganicfruitintheoffice
• Annualholidaypartyandsummerpicnic
• OptionalAflacinsurancecoverage

Compensation:Competitiveandcommensuratewithexperience.

WhatYou'llDo

AdministrativeSupport

• Scheduleappointmentsandmeetingsandprepareagendas
• CoordinatequarterlyBoardofDirectorsmeetingsandcommitteemeetings
• Prepareandmaintainboardmaterials,attendancerecords,meetingnotes,andcorrespondence
• Processexpensereports,depositchecks,andcoordinatecreditcardexpensesubmissions
• Supportgeneralofficeoperationsandspecialadministrativeprojects

Marketing&Communications

• Createpromotionalmaterials,eventflyers,socialmediagraphics,andinvitations
• Assistwithnewsletters,websiteupdates,andexternalcommunications
• CoordinatedevelopmentandproductionoftheUWMRFAnnualReport
• Gathercontent,managetimelines,andsupportpublicationanddistributionefforts

Events&ProgramCoordination

CoordinatelogisticsandcommunicationsforUWMRFprogramsandevents,including:

Monthly

• ENGAGEMentorSwarms

AnnualPrograms&Events

• FirstLookForum
• Partner'sReception
• CatalystGrantProgram
• NSFArtGrantsupport

Responsibilitiesmayinclude:

• Schedulingandprojectcoordination
• Managingregistrationsandsubmissions
• Coordinatingcateringandvenues
• Preparingmaterials,gifts,andawards
• Communicatingwithpresenters,applicants,andattendees
• Trackingdeadlinesandensuringsuccessfuleventexecution

WhatWe'reLookingFor

RequiredQualifications

• Experienceinanadministrative,office,eventplanning,marketing,orrelatedprofessionalenvironment
• Strongwrittenandverbalcommunicationskills
• ProficiencywithMicrosoftOffice(Word,Excel,Outlook,andPowerPoint)
• Excellentorganizationalskillswiththeabilitytomanagemultipleprioritiesanddeadlines
• Strongattentiontodetailandfollow-through
• Abilitytoworkindependentlyandcollaborativelyinasmallteamenvironment
• Professional,positive,andservice-orientedapproach

PreferredQualifications

• ExperiencewithCanva,ConstantContact,OneDrive,andAItools
• Experienceupdatingwebsites,particularlyWordPress
• FamiliaritywithsocialmediaplatformsincludingLinkedIn,YouTube,andInstagram
• Interestininnovation,entrepreneurship,research,orhighereducation
• Eventplanningorprojectcoordinationexperience

WorkSchedule

Thisisapart-time,20-hour-per-weekposition.Workhoursareflexibleandscheduledincollaborationwithmanagementbetweenstandardbusinesshours. Thepositionfollowsahybridworkmodelandincludesparticipationinregularin-personteammeetingsandoccasionaleveningeventsorreceptionsasneeded.

TheUWMResearchFoundationisproudtobeanEqualEmploymentOpportunity(EEO)employer.

We Make it Easy

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As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.