Administrative Assistant and Project Analyst

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 39,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Assistant and Project Analyst to support lab operations and grant-related activities. The role involves organizing records, coordinating calendars and meetings for the principal investigator, and assisting with teaching coordination.

Required is a high school diploma or GED with at least 2 years of administrative experience; a Bachelor's degree is preferred. The position offers a hybrid On-Campus/Remote arrangement and 20 hours per week.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• At least 2 years of professional administrative experience.
• Background in managing budgets, tracking, and financial reporting.
• Ability to assist with grant administration.

Responsibilities

• Keep records organized on information about supplies and experiment results.
• Coordinate lab functions to ensure continuous smooth operation of the lab.
• Coordinate calendar and organize meetings for PI.
• Prepare drafts and finalize letters and documents related to grant applications; coordinate lab website.
• Support PI in organizing teaching and course director duties, including contacting instructors and students.

Skills

Administrative support

Budget tracking

Grant administration

Calendar management

Communication

Education

High School Diploma/GED

Bachelor's degree preferred

Job description

Job Description - Administrative Assistant and Project Analyst (26005387)

Administrative Assistant and Project Analyst

All Temps - Pennsylvania-Pittsburgh - ( 26005387 )

The incumbent will be responsible for higher level office support functions. These could include, but are not limited to:

Keep records organized on information about supplies and experiment results

Coordinate lab functions to ensure continuous smooth operation of the lab

Coordinate calendar and organize meetings for PI

Preparing drafts and/or finalizing diverse letters and documents related to grant applications, coordinating lab website

Supporting PI in organizing his teaching and course director duties including contacting instructors, collecting homework and exam questions, contacting students, etc.

A High School Diploma or GED is required for this position and a Bachelor's degree is Preferred. 2 years of professional administrative experience. Background in managing budgets, tracking, and financial reporting. Ability to assist with grant administration.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department : Med-Pathology

Campus : Pittsburgh

Minimum Education Level Required : High School Diploma/GED

Minimum Years of Experience Required : 2

Average number of working hours per week for this assignment : 20

Work Schedule : Mon - Friday; Flexible Hours

Is there a potential this assignment will result in a regular Staff position? : Yes

Work Arrangement : Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate : 24.00

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.