Administrative Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Pittsburgh is hiring an Administrative Coordinator based in Pittsburgh. This full-time position entails supporting program execution, coordinating with stakeholders, and managing data.

The ideal candidate will have an Associate’s Degree and at least 3 years of relevant experience. Clearances from the PA State Police and FBI are required. This on-campus role offers an opportunity to contribute to significant research administration tasks.

Qualifications

• Minimum of 3 years of relevant experience.
• Successful completion of a background check.
• Required pre-employment clearances.

Responsibilities

• Provide daily support in program execution.
• Coordinate with stakeholders for program objectives.
• Create program communications and reporting.

Skills

Program coordination

Data management

Stakeholder communication

Education

Associate’s Degree

Job description

Job Description - Administrative Coordinator (26000281)

Med-Pediatrics Research Administration - Pennsylvania-Pittsburgh - (26000281)

Equivalent relevant work experience may be substituted for degree requirement.

Position located at UPMC Children’s Hospital of Pittsburgh in Lawrenceville.

Required pre‑employment clearances include PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance and a current TB test.

Job Summary

Provides daily support in the execution of assigned programs, sections, or special interest groups and implements procedures, processes, services, and systems to support program workflow. Evaluates and monitors projects, coordinates with internal and external stakeholders, and advises staff on program policies. Creates program communications, coordinates data and manages program databases, and assists in developing program evaluations.

Essential Functions

• Provide daily support in the execution of an assigned program, section, or special interest group; implements procedures, processes, services, and systems; supports program workflow.
• Coordinate with internal and external stakeholders to accomplish program objectives.
• Evaluate and monitor projects according to policies and objectives; advise staff regarding program policies.
• Create and disseminate program communications; prepare routine reports, program resources, presentations, and publicity materials.
• Assist in the development of program evaluation tools and methods; recommend modifications to improve program effectiveness.
• Coordinate the collection and analysis of data; manage program databases.

Requirements

• Associate’s Degree (Minimum Education Level)
• Minimum of 3 years of relevant experience (Minimum Years of Experience Required)
• Combination of education and relevant experience equivalent to the requirements can be considered.
• Background check: successful completion of a background check for finalists.
• Clearances: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Other Information

Full‑time, regular assignment. Work schedule determined by manager. On‑campus arrangement.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.