Project Administrator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 37,182 - 46,478; Full time

Job summary

University of Pittsburgh is seeking a Project Administrator to support the SDMC Pittsburgh Office in administrative and financial duties related to clinical trials projects. The role involves coordinating with sponsors, preparing budget justifications, and ensuring timely documentation across multiple departments.

The position requires an Associate's Degree and at least five years of experience, with a hybrid work arrangement combining on-campus and remote work.

Qualifications

• Excellent communication and interpersonal abilities are required.
• Hybrid work arrangement with both on-site and remote components.
• Minimum of 5 years of relevant administrative experience.

Responsibilities

• Provide administrative support to the SDMC Pittsburgh Office.
• Liaise between the Office, Hillman Cancer Center, sponsors and foundations.
• Prepare travel reimbursements and assist with travel planning.

Skills

Communication skills

Interpersonal skills

Education

Associate's Degree

Job description

Project Administrator

UPCI/NSABP - Pennsylvania-Pittsburgh - (26004591)

TheNRGOncology Statistics and Data Management Center (NRGSDMC) is a large, national, federally funded multi-center organization that conducts clinical trials research with offices in Pittsburgh, Philadelphia,Buffaloand Chicago. TheNRGSDMCoffice at the University of Pittsburghis responsible forcollection, processing, and management of numerous cancer clinical trials. There are over 1800 clinical sites in our research network which provide over 6,000 participants annually for theNRGOncology clinical trials. Under supervision of the Director of PI, the Administrative Assistant supports the operation of the SDMC Pittsburgh Office.

Administrative duties

Act as a liaison between the Office and the Hillman Cancer Center

Act as liaison between the Office and sponsors, including University of Chicago, the NRG Foundation and the NSABP Foundation.

Make announcements within the Data Center

Prepare travel reimbursements and assist with travel arrangements.

Collect needed information from staff and faculty members of the Office.

Track training certificates.

Format and edit budget justifications and other application forms, such as Other Support and NIH Biosketch.

Financial duties

Maintain grant and project documents

Work with Director on grant/project-related documents

Track timelines/milestones

Interpret University accounting levels

Purchasing responsibilities-collect quotes, agreements, and other required docs for submission through Pitt purchasing system.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

The candidate must have excellent communication and interpersonal skills and should have the ability to work across multiple tasks at one time.

Physical Effort

Light - Little physical effort required. Duties are primarily sedentary.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $37,182.00 - $46,478.00

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI286109040