Administrative Assistant - Allied Health

East Central College; Rolla (MO); On-site; USD 25,000 - 34,000; Part time

Job summary

East Central College in Rolla is seeking a part-time Administrative Assistant - Allied Health to provide advanced administrative, confidential, and technical support to faculty, students and program participants at the Rolla Campus.

The role is up to 19.75 hours per week, with duties including greeting visitors, maintaining records, handling correspondence, scheduling, and assisting with advisement and department processes to ensure smooth program operations.

Qualifications

• Completion of an Associate’s degree and two years full-time administrative support experience; four years preferred.

Responsibilities

• Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
• Establish and maintain cooperative working relationships with other employees at the Rolla Campus and at the Main Campus in Union to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
• Maintain office files, student files, and other appropriate records.
• Prepare syllabi, tests, and other documents as requested by Allied Health Faculty and Program Coordinator.
• Assist with the student advisement process.
• Maintain inventory of office & clinical supplies.
• Assists Allied Health Coordinator(s) with clinical laboratory maintenance.
• Perform general clerical duties including organizing, filing, shredding, and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, and other materials pertaining to the Allied Health programs.
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes.
• Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.
• Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

Education

Associate’s degree

Two years administrative support experience

Job description

East Central College has opening for a part-time Administrative Assistant - Allied Health at the Rolla location responsible for providing a variety of advanced administrative, confidential, and technical support to faculty, students and program students.

This is a part-time position not to exceed 19.75 hours a week.

Minimum Qualifications

(A comparable amount of training, education or experience may be substituted for the minimum qualifications).

• Completion of an Associate’s degree and two years full-time administrative support experience; four years preferred.

Essential Tasks

• Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
• Establish and maintain cooperative working relationships with other employees at the Rolla Campus and at the Main Campus in Union to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
• Maintain office files, student files, and other appropriate records.
• Prepare syllabi, tests, and other documents as requested by Allied Health Faculty and Program Coordinator.
• Assist with the student advisement process.
• Maintain inventory of office & clinical supplies.
• Assists Allied Health Coordinator(s) with clinical laboratory maintenance.
• Perform general clerical duties including organizing, filing, shredding, and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, and other materials pertaining to the Allied Health programs.
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes.
• Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.
• Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

Salary range: $18.26 - $24.72 per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines. Position is level 104.

East Central College is an Equal Opportunity Employer.

East Central College's Main Campus is located in Union, MO. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.

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