Administrative Assistant, AI & Data Teams – Growth Path

Moss & Associates (Construction)

Cypress (FL)

On-site

USD 40,000 - 52,000

Full time

14 days+

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Job summary

Moss & Associates is seeking an organized Administrative Assistant to support the AI & Data Teams, reporting directly to the Data Director. You will help keep operations running smoothly so the teams can stay focused on advancing innovative data initiatives.

This role is ideal for proactive, detail-oriented individuals who enjoy coordination, travel planning, invoice processing, and cross-team support. Growth paths include executive assistant or data-team functional roles.

Qualifications

Strong organizational skills; track details others miss.
Independent and self-motivated; know when to take initiative.
Clear and professional written and verbal communication.
Comfortable juggling multiple priorities and adapting when things shift.
Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word) preferred.
Proactive by nature; look ahead, not just at what’s in front of you.
Positive, collaborative energy that’s contagious.
Curiosity about technology, data, or AI is a plus but not required on day one.

Responsibilities

Calendar & meeting management across two teams; coordinate meetings and agendas.
Travel and logistics: arrange travel, accommodations, itineraries; handle changes calmly.
Invoice processing: track, review, and submit invoices with Accounts Payable support.
General administrative support: document prep, expense reporting, vendor coordination, filing.