Administrative Assistant & Accreditation Liaison

Polk County School Board; Perry (FL); On-site; USD 40,000 - 65,000; Full time

Job summary

Polk County School Board is seeking an experienced administrative professional to support the Director and oversee accreditation, reporting, and compliance tasks. This role involves coordinating committees, managing records, and facilitating communication with partners and staff.

You will handle HR support, testing logistics, and monitor safety reporting while ensuring confidentiality and policy compliance in a dynamic school district environment.

Qualifications

• Strong knowledge of office management principles and administrative procedures.
• Ability to interpret policies, procedures, and regulations.
• High attention to detail and accuracy.
• Ability to establish effective working relationships with students, staff, administrators, business and community partners.
• Ability to coordinate multiple projects and meet deadlines.
• Professional demeanor and commitment to customer service.

Responsibilities

• Provide comprehensive administrative support to the Director.
• Assist the Director in ensuring care, accountability, and protection of all school property and equipment.
• Serve as the institutional liaison for COE, maintaining accreditation records and coordinating documentation, reports, and correspondence.
• Coordinate the Institutional Advisory Committee, including meeting schedules, agendas, minutes, and documentation.
• Coordinate Occupational Advisory Committee meetings for all instructional programs, ensuring compliance with state and accreditation requirements.
• Foster communication and collaboration with business, industry, and community partners to support program improvement and workforce development.
• Coordinate and maintain articulation agreements with secondary schools, colleges, and other educational partners.
• Assist with human resources management, including personnel records, employment documentation, onboarding, and compliance with district procedures.
• Organize and coordinate faculty and staff meetings and professional development activities.
• Prepare correspondence, reports, presentations, and other documents for the Director.
• Answer inquiries from students, staff, business partners, and the public in a professional and courteous manner.
• Maintain confidentiality of personnel, student, and institutional information in accordance with applicable laws and district policies.
• Provide administrative support to the Student Testing Coordinator, including scheduling assessments, preparing testing materials, maintaining testing records, coordinating testing logistics, and ensuring compliance with local, state, and federal testing requirements.
• Assist with the administration of industry certification exams, placement testing, and other student assessments as directed.
• Maintain the security and confidentiality of all testing materials and student assessment records in accordance with testing protocols and district policies.
• Assist with preparation for monitoring visits and accreditation reviews.
• Coordinate and maintain records related to student and employee injuries, accidents, and incidents, ensuring reports are completed accurately, submitted in a timely manner, and maintained in accordance with district policies and applicable regulations.
• Monitor the completion and submission of injury, accident, and incident reports, maintain related documentation, and assist the Director in ensuring compliance with district safety procedures and reporting requirements.
• All other duties as assigned by BBTC Director.

Skills

Office management

Policy interpretation

Attention to detail

Relationship building

Project coordination

Customer service

Job description

Polk County School Board is seeking an experienced administrative professional to support the Director and oversee accreditation, reporting, and compliance tasks. This role involves coordinating committees, managing records, and facilitating communication with partners and staff.

You will handle HR support, testing logistics, and monitor safety reporting while ensuring confidentiality and policy compliance in a dynamic school district environment.