Administrative Assistant - Accounts Payable

Uloop Inc.; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Uloop Inc. is seeking an Administrative Assistant to handle accounts payable and support daily operations for a real estate investment firm. This full-time, in-office position will involve invoice processing, vendor coordination, and light bookkeeping tasks.

You will assist with property management support, calendar management, and file organization while collaborating with a small team. Strong organizational and MS Office skills are essential; experience with accounting software is a plus.

Qualifications

• 1+ year of administrative or office support experience (real estate experience a plus)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with accounting or property management software is a plus

Responsibilities

• Manage accounts payable, including invoice processing, and basic bookkeeping coordination.
• Support property management functions, including vendor coordination, tenant communication, and record-keeping.
• Provide executive administrative support, including calendar management, correspondence, and document preparation.
• Assist with general administrative and operational tasks as needed.
• Maintain organized digital and physical filing systems.

Skills

Administrative experience

Organizational skills

Prioritize tasks

Professional communication

Discretion

Tools

Microsoft Office

Accounting software

Property management software

Job description

Administrative Assistant - Accounts Payable for a Real Estate Investment Firm

We are a real estate investment firm seeking a highly organized and reliable person to support daily operations. This is a full-time, in-office position.

Responsibilities

• 1. Manage accounts payable, including invoice processing, and basic bookkeeping coordination.
• 2. Support property management functions, including vendor coordination, tenant communication, and record-keeping.
• 3. Provide executive administrative support, including calendar management, correspondence, and document preparation.
• 4. Assist with general administrative and operational tasks as needed.
• 5. Maintain organized digital and physical filing systems.

Qualifications

• 1+ year of administrative or office support experience (real estate experience a plus)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with accounting or property management software is a plus
• Ability to prioritize tasks and work effectively in a small-team environment
• Professional communication skills and discretion

Position Details

• Full-time, in-office
• Competitive compensation based on experience