Accounting Associate

Gallagher Recruiting Services; Stamford (CT); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Gallagher Recruiting Services represents a privately held real estate investment and property management firm seeking an Accounting Associate to support day-to-day financial operations. The role collaborates with property management, tenants, vendors, and leadership in a small office setting.

The ideal candidate has an associate degree in accounting and 2+ years of experience in commercial real estate or property management, with proficiency in Skyline and MS Office.

Qualifications

• Associate degree in Accounting, Finance, or related field.
• 2+ years of accounting experience, preferably within commercial real estate (property management, REITs, or real estate family office).
• Proficient with real estate accounting software (Skyline preferred); strong Excel, PowerPoint, and MS Office 365 skills.
• Exceptional communication skills and ability to work closely with ownership and legal professionals.
• Self-starter with excellent analytical and organizational abilities.

Responsibilities

• Process accounts payable activities, including invoice data entry, expense allocation and verification, check disbursements, filing, and maintenance of financial records by entity and individual as required.
• Manage accounts receivable functions, including preparation and recording of bank deposits and posting of electronic and automatic deposits.
• Serve as the primary point of contact for vendors and suppliers, addressing inquiries and maintaining positive business relationships.
• Act as the main contact for tenant-related financial matters, including collections, account inquiries, phone communications, and written correspondence.
• Monitor and maintain tenant compliance with financial lease requirements, including tracking and updating certificates of insurance and related documentation.
• Collaborate with Property and Maintenance Department personnel to support billing activities, work order creation, invoicing, CAM reconciliations, and direct tenant billings.
• Provide administrative and accounting support to the Controller and Associate Controller, including audit and tax compliance activities, lease data entry, report preparation, and documentation requests from senior management.
• Assist with general office operations and perform additional office administrative functions, bookkeeping, and accounting duties as assigned to support business needs.

Skills

Exceptional communication

Analytical skills

Organizational skills

Education

Associate degree in Accounting/Finance

Tools

Skyline

Excel

PowerPoint

MS Office 365

Job description

Our client is a privately held, family-owned real estate investment and property management firm with a diverse portfolio of commercial real estate assets. They are seeking a detail-oriented Accounting Associate to support the financial and administrative functions of our real estate portfolio. This position offers the opportunity to play a key role in the day-to-day financial operations of a stable, family-owned organization while working closely with property management personnel, tenants, vendors, and senior leadership.

Key Responsibilities:

• Process accounts payable activities, including invoice data entry, expense allocation and verification, check disbursements, filing, and maintenance of financial records by entity and individual as required.
• Manage accounts receivable functions, including preparation and recording of bank deposits and posting of electronic and automatic deposits.
• Serve as the primary point of contact for vendors and suppliers, addressing inquiries and maintaining positive business relationships.
• Act as the main contact for tenant-related financial matters, including collections, account inquiries, phone communications, and written correspondence.
• Monitor and maintain tenant compliance with financial lease requirements, including tracking and updating certificates of insurance and related documentation.
• Collaborate with Property and Maintenance Department personnel to support billing activities, work order creation, invoicing, Common Area Maintenance (CAM) reconciliations, and direct tenant billings.
• Provide administrative and accounting support to the Controller and Associate Controller, including audit and tax compliance activities, lease data entry, report preparation, and documentation requests from senior management.
• Assist with general office operations and perform additional office administrative functions, bookkeeping, and accounting duties as assigned to support business needs.

Qualifications & Experience:

• Associate’s degree in Accounting, Finance, or related field.
• 2+ years of accounting experience, preferably within Commercial real estate (property management, REITs, or real estate family office).
• Proficient with real estate accounting software (Skyline preferred); strong Excel, PowerPoint, and MS Office 365 skills.
• Exceptional communication skills and ability to work closely with ownership and legal professionals.
• Self-starter with excellent analytical and organizational abilities.

What We Offer:

• A close-knit, family-oriented company culture.
• Opportunity to work across diverse real estate asset types and ownership structures.
• High-impact role with direct exposure to decision-makers and beneficiaries.
• Competitive salary and benefits, with flexibility and autonomy in a small office setting.