Accounts Payable Specialist

Soni; Boston (MA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Soni is seeking an Accounts Payable Specialist in Boston to manage full-cycle AP for a portfolio of commercial real estate properties. You will ensure timely invoice processing, vendor payments, and accurate expense allocations while complying with policies and standards.

The role requires 2–5 years in AP, proficiency with ERP systems like Yardi, MRI, RealPage, JD Edwards, or SAP, and strong organizational and communication skills to support month-end close and audits.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounts payable experience, preferably within commercial real estate or property management.
• Experience processing invoices for multiple entities or properties.
• Knowledge of general accounting principles and AP best practices.
• Experience with Yardi, MRI, RealPage, JD Edwards, SAP, or other ERP/accounting software preferred.

Responsibilities

• Review invoices for accuracy, coding, approvals, and compliance with company policies.
• Match invoices to purchase orders and contracts when applicable.
• Enter invoices into the accounting system and ensure proper general ledger coding.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9s, insurance certificates, and payment information.
• Assist with vendor onboarding and maintain accurate vendor files.
• Allocate expenses to the appropriate properties, departments, and cost centers.
• Respond to vendor and internal stakeholder inquiries regarding payment status.
• Support month-end and year-end closing by reconciling AP accounts and preparing accruals.
• Assist with annual audits by providing requested AP documentation.
• Monitor aging reports and ensure invoices are paid according to negotiated terms.
• Maintain organized electronic and physical AP records.
• Collaborate with property managers, asset managers, and accounting staff to ensure accurate financial reporting.
• Recommend process improvements to enhance AP efficiency and internal controls.

Skills

Communication

Problem solving

Attention to detail

Time management

Education

Accounting/Finance degree

Tools

Yardi

MRI

RealPage

JD Edwards

SAP

Job description

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for a portfolio of commercial real estate properties. This role ensures timely and accurate processing of invoices, vendor payments, and expense allocations while maintaining compliance with company policies and accounting standards. The ideal candidate has experience in commercial real estate accounting and is proficient with property management and accounting software such as Yardi, MRI, RealPage, or similar ERP systems.

Key Responsibilities

• Review invoices for accuracy, coding, approvals, and compliance with company policies.
• Match invoices to purchase orders and contracts when applicable.
• Enter invoices into the accounting system and ensure proper general ledger coding.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9s, insurance certificates, and payment information.
• Assist with vendor onboarding and maintain accurate vendor files.
• Allocate expenses to the appropriate properties, departments, and cost centers.
• Respond to vendor and internal stakeholder inquiries regarding payment status.
• Support month-end and year-end closing by reconciling AP accounts and preparing accruals.
• Assist with annual audits by providing requested AP documentation.
• Monitor aging reports and ensure invoices are paid according to negotiated terms.
• Maintain organized electronic and physical AP records.
• Collaborate with property managers, asset managers, and accounting staff to ensure accurate financial reporting.
• Recommend process improvements to enhance AP efficiency and internal controls.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounts payable experience, preferably within commercial real estate or property management.
• Experience processing invoices for multiple entities or properties.
• Knowledge of general accounting principles and AP best practices.
• Experience with Yardi, MRI, RealPage, JD Edwards, SAP, or other ERP/accounting software preferred.
• Excellent organizational, communication, and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with CAM (Common Area Maintenance) reconciliations and tenant billing support.
• Familiarity with lease administration and property operating expenses.
• Understanding of 1099 reporting requirements.

Compensation: $25-29/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.