Real Estate Admin & AP Specialist

Uloop Inc.; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Uloop Inc. is seeking an Administrative Assistant to handle accounts payable and support daily operations for a real estate investment firm. This full-time, in-office position will involve invoice processing, vendor coordination, and light bookkeeping tasks.

You will assist with property management support, calendar management, and file organization while collaborating with a small team. Strong organizational and MS Office skills are essential; experience with accounting software is a plus.

Qualifications

• 1+ year of administrative or office support experience (real estate experience a plus)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with accounting or property management software is a plus

Responsibilities

• Manage accounts payable, including invoice processing, and basic bookkeeping coordination.
• Support property management functions, including vendor coordination, tenant communication, and record-keeping.
• Provide executive administrative support, including calendar management, correspondence, and document preparation.
• Assist with general administrative and operational tasks as needed.
• Maintain organized digital and physical filing systems.

Skills

Administrative experience

Organizational skills

Prioritize tasks

Professional communication

Discretion

Tools

Microsoft Office

Accounting software

Property management software

Job description

Uloop Inc. is seeking an Administrative Assistant to handle accounts payable and support daily operations for a real estate investment firm. This full-time, in-office position will involve invoice processing, vendor coordination, and light bookkeeping tasks.

You will assist with property management support, calendar management, and file organization while collaborating with a small team. Strong organizational and MS Office skills are essential; experience with accounting software is a plus.