Administrative Assistant – Access Line Support

Kings View Community Services, Inc.; Tulare (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Kings View Community Services, Inc. in Tulare, CA is seeking an Administrative Assistant – Access Line to support the Tulare County Access Line program with clerical tasks, scheduling, data entry, and records management.

You will handle phone and email inquiries, prepare documents, maintain confidential information per HIPAA, and assist with onboarding, payroll, billing, or purchasing as needed.

Qualifications

• High school diploma or equivalent.
• Ability to organize work and manage competing priorities with accurate records and professional communication.
• Proficiency with Microsoft Office including Outlook, Word, and Excel; data entry systems.
• Authorization to work in the United States.

Responsibilities

• Provide administrative and office support to program staff and leadership.
• Answer and route telephone calls, emails, and visitor inquiries professionally.
• Schedule appointments, meetings, trainings, and other program activities.
• Prepare, proofread, and distribute correspondence, reports, forms, and documents.
• Maintain organized records and update information in databases.
• Process mail, faxes, and other communications.
• Maintain office supplies and coordinate replenishment.
• Support meeting agendas, minutes, onboarding, payroll, billing, or purchasing.
• Compile records for audits, reporting, inspections, and projects.
• Assist clients, staff, vendors, and partners; route requests appropriately.
• Protect confidential information according to HIPAA and privacy laws.

Skills

Microsoft Office

Data entry

Customer service

Scheduling

Education

High school diploma or equivalent

Tools

Electronic health records

HRIS

Scheduling software

Database systems

Job description

Kings View Community Services, Inc. in Tulare, CA is seeking an Administrative Assistant – Access Line to support the Tulare County Access Line program with clerical tasks, scheduling, data entry, and records management.

You will handle phone and email inquiries, prepare documents, maintain confidential information per HIPAA, and assist with onboarding, payroll, billing, or purchasing as needed.