Administrative Assistant

Kings View Community Services, Inc.; Tulare (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Kings View Community Services, Inc. in Tulare, CA is seeking an Administrative Assistant – Access Line to support the Tulare County Access Line program with clerical tasks, scheduling, data entry, and records management.

You will handle phone and email inquiries, prepare documents, maintain confidential information per HIPAA, and assist with onboarding, payroll, billing, or purchasing as needed.

Qualifications

• High school diploma or equivalent.
• Ability to organize work and manage competing priorities with accurate records and professional communication.
• Proficiency with Microsoft Office including Outlook, Word, and Excel; data entry systems.
• Authorization to work in the United States.

Responsibilities

• Provide administrative and office support to program staff and leadership.
• Answer and route telephone calls, emails, and visitor inquiries professionally.
• Schedule appointments, meetings, trainings, and other program activities.
• Prepare, proofread, and distribute correspondence, reports, forms, and documents.
• Maintain organized records and update information in databases.
• Process mail, faxes, and other communications.
• Maintain office supplies and coordinate replenishment.
• Support meeting agendas, minutes, onboarding, payroll, billing, or purchasing.
• Compile records for audits, reporting, inspections, and projects.
• Assist clients, staff, vendors, and partners; route requests appropriately.
• Protect confidential information according to HIPAA and privacy laws.

Skills

Microsoft Office

Data entry

Customer service

Scheduling

Education

High school diploma or equivalent

Tools

Electronic health records

HRIS

Scheduling software

Database systems

Job description

Description

Administrative Assistant – Access Line

Location: Tulare, CA

Position Type: Full-Time | Non-Exempt

Salary Range: $20.60–$21.85 per hour

Program: Tulare County Access Line

Join Our Mission

At Kings View, every role contributes to something bigger — improving lives and strengthening communities. We are committed to providing behavioral health and social services to those with limited resources, guided by compassion, excellence, and respect.

Position Overview:

The Administrative Assistant provides administrative and clerical support for the Tulare County Access Line program and its leadership. This position supports efficient daily operations through customer service, scheduling, data entry, records management, correspondence, and coordination of administrative processes while protecting confidential information.

Key Responsibilities:

• Provide administrative and office support to program staff and leadership.
• Answer and route telephone calls, emails, and visitor inquiries with professionalism and courtesy.
• Schedule appointments, meetings, trainings, and other program activities.
• Prepare, proofread, and distribute correspondence, reports, forms, spreadsheets, and documents.
• Maintain organized physical and electronic records and enter, verify, and update information in databases.
• Process incoming and outgoing mail, faxes, and other communications.
• Maintain office supplies and inventory and coordinate replenishment as needed.
• Support meeting agendas, minutes, follow-up activities, and assigned administrative functions such as onboarding, payroll, billing, or purchasing.
• Compile and organize records for audits, reporting, inspections, and special projects.
• Assist clients, employees, vendors, and community partners and direct requests to appropriate personnel.
• Protect client, employee, and organizational information in accordance with HIPAA and applicable privacy laws.

What You’ll Bring:

Required Qualifications:

• High school diploma or equivalent.
• Ability to organize work, manage competing priorities, maintain accurate records, and communicate professionally.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, and data entry systems.
• Authorization to work in the United States.

Preferred Experience & Skills:

• One year of administrative, clerical, customer service, office support, or related experience; equivalent education and experience may be considered.
• Experience in healthcare, behavioral health, nonprofit, or social services settings.
• Familiarity with electronic health records, scheduling software, HRIS, or database systems.
• Bilingual skills based on program needs.

Professional Attributes:

Dependable, organized, attentive to detail, adaptable, service-oriented, and respectful. Able to work independently and collaboratively while maintaining confidentiality and positive professional relationships.

Pre-Employment Requirements:

Applicable background screening, drug screening, and/or DOJ fingerprint clearance (Live Scan) may be required depending on program requirements. A valid California Class C driver’s license, acceptable driving record, reliable transportation, and insurability are required only if driving is an essential function of the position.

Work Environment:

Primarily office-based, using standard computer and office equipment. Duties may involve sitting, standing, walking, bending, and moving materials weighing up to 25 pounds. Occasional travel between organizational locations may be required.

Equal Opportunity Employer:

Kings View is an Equal Opportunity Employer.

ADA Statement:

Reasonable accommodations will be provided in accordance with applicable laws.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.