Administrative Assistant - Academic Programs Kennedy Center

byu; Provo (UT); On-site; USD 26,000 - 32,000; Part time

Benefits offered by this job

401k retirement plan

Employee assistance program

Tuition benefits

Library access

Job summary

Brigham Young University (BYU) Kennedy Center is seeking an Administrative Assistant to provide program and administrative support for academic initiatives. This part-time role (28 hours per week) collaborates with faculty, students, guest speakers, and campus partners to ensure effective operations and engaging events.

The position requires strong communication, exceptional organization, and the ability to handle multiple priorities with discretion, aligning with BYU's mission and community

Qualifications

• A firm commitment to the mission of BYU.
• Bachelor's degree is required.
• Strong written and verbal communication skills.
• Ability to coordinate multiple programs, events, and priorities.
• Strong organizational skills and attention to detail.
• Ability to work effectively with faculty, students, guests, and campus partners.
• Ability to handle financial and guest information with accuracy and discretion.

Responsibilities

• Coordinate with academic program coordinators and respond to program-related inquiries.
• Create, format, and distribute academic program newsletters.
• Support social media content and communications.
• Coordinate logistics for the Kennedy Center Lecture Series and other events, including scheduling, rooms, AV, and event-day support.
• Arrange guest speaker travel and process honorarium payments.
• Lead Kennedy Center tours, class visits, and student outreach activities.
• Maintain internship resources and identify new internship opportunities for students.
• Meet with students to discuss internship opportunities and lead information sessions.
• Provide front desk and general administrative support as needed.

Skills

Communication skills

Organizational skills

Event coordination

Interpersonal skills

Attention to detail

Education

Bachelor's degree

Master's degree (preferred)

Tools

Web content management

Database management

Newsletter design

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.

As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : "To assist individuals in their quest for perfection and eternal life."

We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.

In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

**The last day to submit an application for this position is October 15 th by 11:59pm MST**

Administrative Assistant - Academic Programs Kennedy Center

This position provides administrative and program support for the Kennedy Center's academic programs. Responsibilities include coordinating with academic program coordinators, supporting the Kennedy Center Lecture Series and other events, assisting with student outreach and internships, and providing general office support. This role works with faculty, students, guest lecturers, and campus partners and requires strong communication, organization, and attention to detail.

Note: This is a part-time position (28) hours per week.

What you'll do in this position:

• Coordinate with academic program coordinators and respond to program-related inquiries
• Create, format, and distribute academic program newsletters
• Support social media content and communications
• Coordinate logistics for the Kennedy Center Lecture Series and other events, including scheduling, rooms, AV, and event-day support
• Arrange guest speaker travel and process honorarium payments
• Lead Kennedy Center tours, class visits, and student outreach activities
• Maintain internship resources and identify new internship opportunities for students
• Meet with students to discuss internship opportunities and lead information sessions
• Provide front desk and general administrative support as needed

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• Bachelor's degree
• Strong written and verbal communication skills
• Ability to coordinate multiple programs, events, and priorities
• Strong organizational skills and attention to detail
• Ability to work effectively with faculty, students, guests, and campus partners
• Ability to handle financial and guest information with accuracy and discretion

Preferred

• Master's degree
• Experience updating websites and managing databases
• Experience creating and designing newsletters

Desired Skills:

• Excellent interpersonal and customer service skills
• Strong event planning and coordination abilities
• Effective written communication and content development skills
• Ability to manage multiple deadlines and competing priorities
• Initiative and ability to work independently
• Strong attention to detail and follow-through
• Interest in international studies and student engagement

What we offer in return:

This position comes with fantastic benefits , including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the librar