Admin Assistant 2

University of New Mexico; Albuquerque (NM); On-site; USD 23,033 - 29,232; Full time

Benefits offered by this job

Generous Annual Leave

Tuition Remission

Discounts for Events

Comprehensive Benefits Package

Flexible Schedule

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Health Sciences Center. This role involves collaborating with faculty and staff, managing schedules, and ensuring smooth communication within the Anatomic and Clinical Pathology divisions. The ideal candidate will possess strong computer skills and a background in administrative support, particularly in a medical or academic environment. With a commitment to excellence, this position offers a chance to contribute meaningfully to a team that plays a vital role in patient care. Enjoy a comprehensive benefits package and the opportunity for hybrid work arrangements after training.

Qualifications

• 3+ years of administrative experience in a hospital or academic setting.
• Proficiency in Microsoft Office Suite and medical billing knowledge.

Responsibilities

• Support faculty, residents, and staff in daily administrative tasks.
• Coordinate meetings, travel arrangements, and manage correspondence.

Skills

Computer Skills

Communication Skills

Time Management

Medical Terminology

Administrative Experience

Education

High School Diploma or GED

Completed Degree(s)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Outlook

Chrome River

Job description

Requisition ID
req33113


Working Title
Admin Assistant 2


Position Grade
07


Position Summary

The University of New Mexico Health Sciences Center's Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills to support the Anatomic and Clinical Pathology divisions located within University Hospital as an Administrative Assistant 2.

The Administrative Assistant 2, working in conjunction with other administrative personnel, will help support faculty, residents, fellows, medical students, and staff. The hired individual will work Monday through Friday, 8am to 5pm with no weekends scheduled. Occasional overtime and flexible schedule may be required to meet deadlines/coordinate special events. Job duties may change as departmental needs dictate.

The Anatomic and Clinical Pathology Divisions are responsible for the diagnosis of disease by examination of organs, tissues, and bodily fluids providing key information to guide the treatment plan for patients. Housed in University Hospital, close to the operating suites, the physicians and staff work closely with surgeons, oncologists, and other specialists to provide state of the art care to those in need.

This position offers outstanding benefits including generous annual leave, tuition remission for courses at UNM, discounts for Popejoy and Lobo sport tickets, as well as the typical benefit package.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Desired Qualifications:

• Administrative experience in a hospital or academic medicine setting


• Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook


• Knowledge of medical billing, basic bookkeeping, purchasing, ordering, and reconciliations, in particular with University of New Mexico's reconciliation program, Chrome River


• Excellent time management skills


• Knowledge of scientific and/or medical terminology


• Experience composing and proofreading correspondence


• Experience scheduling and coordinating meetings, guest speakers, and conferences


• Experience making travel arrangements, preparing itineraries, and preparing reimbursements


• Proficiency transcribing documents from dictation

Additional Requirements



Campus
Health Sciences Center (HSC) - Albuquerque, NM


Department
Pathology (254B)


Employment Type
Staff


Staff Type
Regular - Full-Time


Term End Date



Status
Non-Exempt


Pay
Hourly: $16.72 to $21.22


Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.


ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.


Background Check Required
Yes


For Best Consideration Date
4/28/2025


Eligible for Remote Work
Yes


Eligible for Remote Work Statement
Hybrid telecommuting arrangement may be available following the completion of training.


Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

A complete application will include an uploaded resume and should include a cover letter that details the candidate's education experience and training as outlined in the qualifications in the job description.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.