Administrative Assistant, Academic Center for Excellence

Loyola High School of Los Angeles; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement match

Life insurance (employer-paid)

Job summary

Loyola High School of Los Angeles is seeking an Administrative Assistant for the Academic Center for Excellence (ACE) to provide high-level administrative support to the Head of ACE and to manage department operations. The role includes budgeting, scheduling, reporting, and coordinating tutoring and testing programs.

You will prepare materials, manage communications, and assist with ACE events, proctoring exams, and student accommodations during finals and standardized testing windows.

Qualifications

• Bachelor’s degree preferred from an accredited college or university.
• 2+ years of professional administrative or operations experience required.
• Administrative support experience within an academic environment is ideal.

Responsibilities

• Provide high-level administrative support to the Head of ACE.
• Oversee credit card reconciliation and budget tracking.
• Prepare detailed reports and presentations.
• Triage IT Helpdesk requests and operational needs.
• Manage daily office operations including reception, supplies, and filing.
• Design flyers and promotional materials for ACE.
• Oversee After School Tutoring / Mentoring Program administration.
• Coordinate and support evenings/weekend ACE events and visits.
• Assist with proctoring exams and scheduling makeups for finals.

Skills

Multitasking

Attention to detail

Record-keeping

Organization

Verbal communication

Confidentiality

Independence

Team collaboration

Microsoft Office

Google Suites

Canva

Education

Bachelor's degree

Tools

Microsoft Office

Google Suites

Canva

Job description

Loyola High School of Los Angeles is seeking an Administrative Assistant for the Academic Center for Excellence (ACE) to provide high-level administrative support to the Head of ACE and to manage department operations. The role includes budgeting, scheduling, reporting, and coordinating tutoring and testing programs.

You will prepare materials, manage communications, and assist with ACE events, proctoring exams, and student accommodations during finals and standardized testing windows.