Administrative & Operations Coordinator

Loyola Marymount University; Los Angeles (CA); Hybrid; USD 33,000 - 40,000; Full time

Job summary

Loyola Marymount University is seeking an experienced administrative assistant to support the Assistant Vice Provost for Financial Aid and the Counseling and Outreach Unit onsite in Los Angeles. The role involves data entry, document review, and ensuring accurate records in Banner and Etrieve, with responsibilities for meetings, travel planning, and budget tracking.

Ideal candidates will have strong communication skills, attention to detail, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Minimum 2 years administrative support experience in a complex office environment.
• Strong knowledge of customer service and advanced administrative office support.
• Proficiency with Microsoft Office suite and strong organizational skills.
• Experience with budgeting, expense reports and financial paperwork is a plus.
• Excellent written and verbal communication, proofreading and report-writing abilities.
• Ability to manage multiple priorities, confidentiality and professional conduct.

Responsibilities

• Direct assistant to the Assistant Vice Provost for Financial Aid.
• Provide administrative support to the Counseling and Outreach Unit and Financial Aid documents.
• Track, log, scan and index documents into Banner and Etrieve; return incomplete documents to sender.
• Plan and lead meetings, create agendas, take minutes and distribute information.
• Schedule meetings, travel itineraries, flights and lodging for recruitment trips or conferences.
• Manage the department budget, monitor expenses and alert leadership of variances.
• Maintain emergency address and phone lists; oversee office supplies and breakroom stock.
• Coordinate maintenance issues with IT, Facilities and campus support offices.
• Serve as Resource Management Plan coordinator for computer inventory and replacement.

Skills

Data entry

Scheduling

Communication

Customer service

Proofreading

Report writing

Office management

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Banner

Etrieve

Workday

Microsoft Office

Job description

Loyola Marymount University is seeking an experienced administrative assistant to support the Assistant Vice Provost for Financial Aid and the Counseling and Outreach Unit onsite in Los Angeles. The role involves data entry, document review, and ensuring accurate records in Banner and Etrieve, with responsibilities for meetings, travel planning, and budget tracking.

Ideal candidates will have strong communication skills, attention to detail, and the ability to handle confidential information.