Executive Assistant to ACE Head: Education Programs

LA Catholics; Los Angeles, Northern (CA, KY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Employer-paid life insurance

403(b) match up to 6%

Job summary

Loyola High School of Los Angeles is hiring an Administrative Assistant for the Academic Center for Excellence (ACE). The role supports the Head of ACE, manages student files, coordinates budgets and communications, and helps with tutoring programs and exams.

The position requires strong administrative skills, ability to multitask, and proficiency in Microsoft Office, Google Suites, and PowerSchool. Some evening/weekend involvement may be required.

Qualifications

• Bachelor’s degree preferred; 2+ years of professional administrative or operations experience required.
• Administrative support experience within an academic environment is ideal.

Responsibilities

• Provide comprehensive high-level administrative support to the Head of ACE, including calendar management, budgeting, and reports.
• Manage daily office operations and filing systems.
• Design flyers and promotional materials for ACE.
• Oversee tutoring/mentoring program administration and schedules.
• Assist with accommodations for finals and standardized testing.
• Support events, hospitality, and outreach activities.

Skills

Administrative support

Multitasking

Microsoft Office

Communication

Education

Bachelor’s degree preferred

2+ years experience

Tools

PowerSchool

Google Workspace

Canva

MS Office

Job description

Loyola High School of Los Angeles is hiring an Administrative Assistant for the Academic Center for Excellence (ACE). The role supports the Head of ACE, manages student files, coordinates budgets and communications, and helps with tutoring programs and exams.

The position requires strong administrative skills, ability to multitask, and proficiency in Microsoft Office, Google Suites, and PowerSchool. Some evening/weekend involvement may be required.