Administrative Assistant #60009707

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid vacation and sick leave

Telecommuting options

Job summary

State of South Carolina is seeking an experienced administrative professional to support the Statewide Outreach Division. The role involves generating documents, spreadsheets, and reports, maintaining filing systems, and processing purchase orders and invoices.

You will act as the primary contact for the Columbia and Charleston Outreach Centers, handling calls, emails, and visitor inquiries with a focus on excellent customer service.

Qualifications

• Must possess an Associate Degree and six years experience in business administration, public administration or administrative services, or a bachelor's degree with 4 years experience in business administration, public administration, or administrative services.

Responsibilities

• Provides administrative and technical support to the Statewide Outreach Division operations, including generating documents, spreadsheets, and reports.
• Maintains active physical filing system and manages archiving of inactive files.
• Processes purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts.
• Assists with special projects, referrals, and training or technical support materials.
• Serves as primary contact for the Columbia and Charleston Outreach Centers, handling calls and inquiries with strong customer service.
• Coordinates inventory, office supplies, and equipment across statewide programming.
• Arranges conference rooms, meeting materials, hotel bookings, and catering for workshops and conferences.

Job description

Job Responsibilities

Provides comprehensive administrative and technical support to the Statewide Outreach Division operations, including but not limited to generating documents, spreadsheets, and reports. Maintains active physical filing system and manages the systematic transfer, cataloging and boxing of inactive files for archiving. Manages financial workflows by processing purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts. Assists with special projects, referrals, and compiling training or technical support materials. Serves as the primary point of contact for the Columbia Outreach Center and Charleston Center, handle phone calls, emails, faxes and visitors with a focus on positive customer service. Collaborates with all statewide programming to maintain and disperse inventory, office supplies, and equipment. Arranges conference room reservations, sets up technical and printed meeting materials, coordinates hotel bookings, and handles catering/lunch logistics for workshops and conferences.

Minimum And Additional Requirements

Must possess an Associate Degree and six years experience in business administration, public administration or administrative services, or a bachelor's degree with 4 years experience in business administration, public administration, or administrative services.

Additional Comments

If selected for an interview you must provide verification of your highest level of education (e.i., copy of BA degree, high school diploma, college transcript) and if applicable, licensure and/or certification (e.i., nursing licensure, teacher licensure, bus driving certification.

Benefits For State Employees

• The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave.
• Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

• Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

• State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

• State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

• Yes
• No

02

• H75-Have you previously been employed by the SC School for the Deaf and the Blind?
• Yes
• No

03

• H75 - Have you ever been employed by the State of South Carolina? If yes, when and what agenc(ies)?
• Required Question