Administrative Assistant #60009707

State of South Carolina; South Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

The State of South Carolina seeks an experienced administrative professional to provide comprehensive support to the Statewide Outreach Division. Responsibilities include creating documents, managing filing, processing purchases, and coordinating meetings and materials.

You will serve as the primary contact for the Columbia and Charleston Centers, ensuring positive customer service and smooth operations across programs.

Qualifications

• Associate degree and six years experience in business administration, public administration or administrative services, or a bachelor's degree with 4 years experience in business administration, public administration, or administrative services.

Responsibilities

• Generate documents, spreadsheets, and reports for the Statewide Outreach Division.
• Maintain an active physical filing system and manage archiving by transferring, cataloging and boxing inactive files.
• Process purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts.
• Assist with special projects and training or technical support materials.
• Serve as the primary point of contact for the Columbia Outreach Center and Charleston Center; handle calls, emails, faxes and visitors with positive customer service.
• Collaborate to disperse inventory, office supplies, and equipment across statewide programs.
• Arrange conference room reservations, set up meeting materials, coordinate hotel bookings, and handle catering for workshops and conferences.

Education

Associate degree

Bachelor's degree

Job description

Provides comprehensive administrative and technical support to the Statewide Outreach Division operations, including but not limited to generating documents, spreadsheets, and reports. Maintains active physical filing system and manages the systematic transfer, cataloging and boxing of inactive files for archiving. Manages financial workflows by processing purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts. Assists with special projects, referrals, and compiling training or technical support materials. Serves as the primary point of contact for the Columbia Outreach Center and Charleston Center, handle phone calls, emails, faxes and visitors with a focus on positive customer service. Collaborates with all statewide programming to maintain and disperse inventory, office supplies, and equipment. Arranges conference room reservations, sets up technical and printed meeting materials, coordinates hotel bookings, and handles catering/lunch logistics for workshops and conferences.

Must possess an Associate Degree and six years experience in business administration, public administration or administrative services, or a bachelor's degree with 4 years experience in business administration, public administration, or administrative services.

If selected for an interview you must provide verification of your highest level of education (e.i., copy of BA degree, high school diploma, college transcript) and if applicable, licensure and/or certification (e.i., nursing licensure, teacher licensure, bus driving certification.