Administrative Assistant 4 - School of Education

Nevada State University; United States; On-site; USD 43,000 - 58,000; Full time

Job summary

Nevada State University is seeking an Administrative Assistant 4 to provide secretarial, clerical, and administrative support to the Deans of the School of Education. The role includes scheduling, records management, correspondence, and coordinating communications with internal and external stakeholders.

The position requires high school graduation and several years of progressively responsible experience, with eligibility to work in the United States without sponsorship.

Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Responsibilities

• Provide administrative, secretarial, clerical, and administrative support to the School of Education (SoE), and SoE Dean and Associate Dean, including scheduling, records management, and correspondence; screening calls and emails for the Dean, Associate Dean, and Teacher Education.
• Perform specialized duties in support of a unit/department/program or function.
• Act as liaison for the Associate Dean on sensitive matters, researching and summarizing background information for the Deans’ review.
• Coordinate communications across the SoE and with external entities.
• Coordinate meetings, agendas, and minutes; maintaining records and data; preparing reports and correspondence; and serving as liaison for the SoE Dean and Associate Dean on select matters, including researching and summarizing background information as needed.
• Support ongoing accreditation-related administrative functions for these programs, including recordkeeping, correspondence, and scheduling tied to accreditation reporting and review activities (AAQEP, CAA, and NASP, respectively).

Education

High school diploma or equivalent

Job description

Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will provide secretarial, clerical, and administrative support to the Deans of the School of Education and perform specialized program support duties requiring previous knowledge and experience, consistent with its Administrative Assistant 4 classification.

About the institution

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else. Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first-generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White. We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meet the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Having been established in 2002, Nevada State University places a special emphasis on the advancement of a diverse and largely underserved student population. Located on a developing 512-acre campus in the foothills of Henderson, Nevada, the university emphasizes high-quality instruction, exemplary service, engaging learning experiences and innovation as a means to more efficient, effective outcomes in all corners of the campus. With an enrollment surpassing 7,500 students, Nevada State University continues to grow as an institution of higher education. Nevada State University has grown to offer over 60 high-demand majors and minors. Curriculum is developed based upon the needs of communities in Nevada, business and industry, and the demands of its students. Top programs include nursing, education, business administration, biology and psychology.

Primary Responsibilities

• Provide administrative, secretarial, clerical, and administrative support to the School of Education (SoE), and SoE Dean and Associate Dean, including scheduling, records management, and correspondence; screening calls and emails for the Dean, Associate Dean, and Teacher Education.
• Perform specialized duties in support of a unit/department/program or function.
• Act as liaison for the Associate Dean on sensitive matters, researching and summarizing background information for the Deans’ review.
• Coordinate communications across the SoE and with external entities.
• Coordinate meetings, agendas, and minutes; maintaining records and data; preparing reports and correspondence; and serving as liaison for the SoE Dean and Associate Dean on select matters, including researching and summarizing background information as needed.
• Support ongoing accreditation-related administrative functions for these programs, including recordkeeping, correspondence, and scheduling tied to accreditation reporting and review activities (AAQEP, CAA, and NASP, respectively).

Required Qualifications

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.

Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Preferred Qualifications

Familiarity with NSHE/Workday systems.

Salary & Benefits

Budgeted salary for this position is $50,153.76.

Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees’ Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position. The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

Travel Reimbursement

Out of Area/State Candidates will not be offered travel reimbursement.

Exempt

No Full-Time Equivalent100.0%

Posting Close Date

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

EEO/Title IX

The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Additional Information

The search committee chair or hiring manager will contact you if you are selected for an interview. You will receive updates on the status of your application via your candidate home account. The hiring process for our open positions can vary in length. We encourage you to be patient as we review all application materials.

When you access the Nevada System of Higher Education, you are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.