Administrative Assistant 4 - School of Education

Nevada State University; Henderson (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Vacation and sick leave

Educational benefits

Pension retirement plan

Job summary

Nevada State University invites applications for the position of Administrative Assistant 4 in the School of Education. The role provides secretarial, clerical, and administrative support to the Deans, including scheduling, records management, and correspondence.

Primary responsibilities include coordinating communications, meetings, and minutes, plus supporting accreditation-related activities for AAQEP, CAA, and NASP.

Qualifications

• High school graduation or equivalent with four years of progressively responsible relevant work experience, including support to professional staff.
• Experience in secretarial duties supporting a manager or department is preferred.
• Ability to coordinate communications between stakeholders and manage records.

Responsibilities

• Provide administrative, secretarial, clerical, and administrative support to the School of Education Dean and Associate Dean, including scheduling and correspondence.
• Perform specialized duties in support of the unit/department/program.
• Act as liaison on sensitive matters, researching and summarizing information for reviews.
• Coordinate communications across the School of Education and with external entities.
• Coordinate meetings, agendas, minutes, and prepare reports and correspondence.
• Support accreditation-related administrative functions for programs (AAQEP, CAA, NASP).

Skills

Administrative support

Clerical experience

Coordination

Job description

Administrative Assistant 4 - School of Education

Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will provide secretarial, clerical, and administrative support to the Deans of the School of Education and perform specialized program support duties requiring previous knowledge and experience, consistent with its Administrative Assistant 4 classification.

About the institution:

Nevada State University, a four‑year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Provide administrative, secretarial, clerical, and administrative support to the School of Education (SoE), and SoE Dean and Associate Dean, including scheduling, records management, and correspondence; screening calls and emails for the Dean, Associate Dean, and Teacher Education.
• Perform specialized duties in support of a unit/department/program or function.
• Act as liaison for the Associate Dean on sensitive matters, researching and summarizing background information for the Deans' review.
• Coordinate communications across the SoE and with external entities.
• Coordinate meetings, agendas, and minutes; maintaining records and data; preparing reports and correspondence; and serving as liaison for the SoE Dean and Associate Dean on select matters, including researching and summarizing background information as needed.
• Support ongoing accreditation-related administrative functions for these programs, including recordkeeping, correspondence, and scheduling tied to accreditation reporting and review activities (AAQEP, CAA, and NASP, respectively).

Required Qualifications:

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.

• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment‑related visas).

Preferred Qualifications:

• Familiarity with NSHE/Workday systems.

Salary & Benefits

Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.

Work schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of applications to begin on Monday, November 2, 2026. Qualified individuals are encouraged to apply by November 1 for full consideration.

Travel Reimbursement

Out of Area/State Candidates will not be offered travel reimbursement.

Exempt

No

Full-Time Equivalent

100.0%

Eligibility statements

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

About Nevada State University

Nevada State University