Administrative Assistant 4

The Ohio State University; Columbus (OH); Vor Ort; USD 70.948.000 - 92.638.000; Vollzeit

Zusammenfassung

The Ohio State University is seeking an Administrative Assistant 4 in the Department of Biomedical Engineering. This role coordinates administrative functions for the department chair, manages travel itineraries (domestic and international), schedules meetings, prepares minutes, and supports recruitment and accreditation activities.

On-site work is expected five days a week at Fontana Laboratories. Required: High School Diploma or GED with 4 years of related experience; an Associate degree or 6+

Qualifikationen

• High School Diploma or GED with 4 years of relevant administrative experience.
• Experience in event planning, internal communications, and administrative support.
• Desirable: Associate degree and/or 6+ years of experience in communications or higher education administration.

Aufgaben

• Coordinate administrative functions for the department chair and staff.
• Schedule, plan, and coordinate national and international travel.
• Prepare meeting materials, agendas, minutes, and distribute announcements.
• Assist with faculty recruitment processes, surveys, and reports.
• Oversee departmental communications, listservs, and file storage.

Kenntnisse

Event planning

Internal communications

Administrative support

Ausbildung

High School Diploma or GED

Associate degree (desirable)

Tools

Digital communication tools

Intranet platforms

Email list management

Jobbeschreibung

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Job Title: Administrative Assistant 4 Department: Engineering | Biomedical Engineering

This position serves the Department of Biomedical Engineering (BME) by coordinating administrative functions of the department on behalf of the department chair; representing the department to other administrators and outside agencies; assisting the chair in administration, scheduling, and planning of appointment calendar and travel; managing all details of chair's travel, including coordination of national and international travel itineraries requiring independent decision making, coordination and prioritizing of the chair's schedule and commitments, and post-travel organization and reimbursements; preparing the schedule, agendas, communications, meeting minutes for the department Faculty and Staff meetings and other similar meetings (e.g., Advisory Board meetings); coordinating faculty and staff meetings with the chair; arranging campus visits for department guests (e.g., research seminar speakers, etc.) including travel, agenda preparation, visit coordination, and reimbursement; preparing department surveys and reports; serving on faculty search committees and reinforcing the importance of practices that support recruitment of a diverse, exceptionally well qualified faculty as needed; assisting with faculty professional leave, annual performance evaluation process for faculty and staff; assisting with visiting scholars; managing materials for faculty reappointment, college Promotion and Tenure (P&T), faculty onboarding and offboarding processes; management of the unit’s file storage system; preparing and distributing weekly announcements to the department; undertaking chair special projects; technology oversight for the department; overseeing BME listservs; supervising and providing work assignments to front desk student employees; serving on the professional development and recognition committee as the chair’s liaison.

Qualifications

Required

High School Diploma or GED; 4 years of experience working with event planning, internal communications, administrative support or related field.

Desired

Associate degree and/or 6 years of relevant experience including communications, event management, higher education administration; strong organizational, communications and interpersonal skills; Proficiency with digital communication tools, intranet platforms, and email list management; Ability to manage multiple priorities and work collaboratively across units.

Candidate expected to be on-site 5 days per week.

The target hiring range for this job profile is $24.76 - $32.33/hr.

The actual salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.

Location: Fontana Laboratories (1018)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.