Administrative Assistant 4

The Ohio State University Wexner Medical Center; Columbus (OH); Hybrid; USD 36,000 - 44,000; Full time

Job summary

The Ohio State University Wexner Medical Center in Columbus, OH, is seeking an Administrative Coordinator to support the Department of Biomedical Engineering. You will coordinate the chair’s schedule, travel, meetings, and communications, and assist with faculty recruitment and onboarding processes.

On-site role, 40 hours per week, First Shift. Requirements include a High School Diploma or GED and 4 years in event planning or administrative support; an Associate degree is preferred.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• 4 years of experience in event planning, internal communications, administrative support or related field.

Responsibilities

• Coordinate administrative functions for the Department of Biomedical Engineering on behalf of the department chair.
• Manage chair's travel arrangements, including international itineraries, travel planning and reimbursements.
• Prepare agendas, meeting minutes, and distribute weekly announcements for department meetings.

Skills

Event planning

Internal communications

Administrative support

Multitasking

Interpersonal skills

Education

High School Diploma or GED

Associate degree

Tools

Email list management

Intranet platforms

Job description

This position serves the Department of Biomedical Engineering (BME) by coordinating administrative functions of the department on behalf of the department chair; representing the department to other administrators and outside agencies; assisting the chair in administration, scheduling, and planning of appointment calendar and travel; managing all details of chair's travel, including coordination of national and international travel itineraries requiring independent decision making, coordination and prioritizing of the chair's schedule and commitments, and post-travel organization and reimbursements; preparing the schedule, agendas, communications, meeting minutes for the department Faculty and Staff meetings and other similar meetings (e.g., Advisory Board meetings); coordinating faculty and staff meetings with the chair; arranging campus visits for department guests (e.g., research seminar speakers, etc.) including travel, agenda preparation, visit coordination, and reimbursement; preparing department surveys and reports; serving on faculty search committees and reinforcing the importance of practices that support recruitment of a diverse, exceptionally well qualified faculty as needed; assisting with faculty professional leave, annual performance evaluation process for faculty and staff; assisting with visiting scholars; managing materials for faculty reappointment, college Promotion and Tenure (P&T), faculty onboarding and offboarding processes; management of the unit’s file storage system; preparing and distributing weekly announcements to the department; undertaking chair special projects; technology oversight for the department; overseeing BME listservs; supervising and providing work assignments to front desk student employees; serving on the professional development and recognition committee as the chair’s liaison. **Qualifications** **Required:**High School Diploma or GED; 4 years of experience working with event planning, internal communications, administrative support or related field. **Desired:**Associate degree and/or 6 years of relevant experience including communications, event management, higher education administration; strong organizational, communications and interpersonal skills; Proficiency with digital communication tools, intranet platforms, and email list management; Ability to manage multiple priorities and work collaboratively across units.## Additional Information:Candidate expected to be on-site 5 days per week. The target hiring range for this job profile is $24.76 - $32.33/hr. The actual salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.## Location:Fontana Laboratories (1018)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***