Administrative Assistant 3-Hematalogy

Ohio State University; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Ohio State University in Columbus is seeking an Administrative Assistant 3-Hematalogy to support the Division Administrator and the Manager for Administrative Operations in Hematology. The role coordinates calendars, meetings, travel, and prepares reports and correspondence.

The successful candidate will assist with office policies, supervise staff, and help with special projects, ensuring efficient daily operations for the Division of Hematology in the Department of Internal Medicine.

Qualifications

• Per CCS Specifications; 6 months customer service or communications experience.
• 3 months budgeting experience.
• Background check may be required; pre-employment physical or drug screen possible.

Responsibilities

• Provide support to the Division Administrator and Manager for Administrative Operations.
• Coordinate appointment calendars, meetings, travel arrangements and events.
• Prepare and edit reports, correspondence and documents for DA and Manager.
• Assist with development of divisional policies and supervise academic administrative staff.

Skills

Customer service

Budgeting

Communications

Education

Equivalently CCS specs or education/experience

Job description

Job Title

Administrative Assistant 3-Hematalogy

Department

Medicine | IM Hematology

Job Description

Serves as Administrative Assistant providing support to the Division Administrator and the Manager for Administrative Operations in the Division of Hematology, within the Department of Internal Medicine; performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, Manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned.

Minimum Education Required

Per Classified Civil Svc Specs or equivalent combination of education and experience

Required Qualifications

Per CCS Specifications. 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Additional Information

Location: James Cancer Hospital (0375)

Position Type: Regular

Scheduled Hours: 40

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.