Administrative Assistant 3 / Administrative Assistant 4

Northrop Grumman; United States; On-site; USD 56,000 - 111,000; Full time

Job summary

Northrop Grumman seeks an Administrative Assistant (Level 3 or Level 4) at Edwards AFB, CA. You will support executives with calendar management, travel planning, and document preparation, while ensuring compliance with security requirements.

The role requires strong MS Office skills, meticulous proofreading, and the ability to coordinate complex meetings, travel, and reporting in a fast-paced environment; flexibility for shifts and on-call coverage may apply.

Qualifications

• High school diploma and 4 years of admin experience.
• Ability to obtain and maintain a US Government Security Clearance.
• Demonstrated accurate management of calendars.
• Proficiency with Microsoft Office Excel, Word, PowerPoint, and deliverables.
• Willing to work a flexible schedule including holidays and weekends.

Responsibilities

• Arrange meetings and conferences; handle mail and referrals.
• Make domestic and international travel arrangements and expense reports.
• Provide operational support for special projects and ensure follow-through.
• Organize, maintain, and deconflict schedules and travel.
• Gather and report information relevant to supervisors’ assignments.
• Review drafts and finalize documents for grammar and clarity.

Skills

Calendar management

Meeting coordination

Proofreading

Microsoft Office

Communication skills

Flexibility

On-call readiness

Education

High school diploma

Experience in administrative field

Tools

Excel

Word

PowerPoint

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

As a leading global security company providing innovative systems, products and solutions to customers worldwide, Northrop Grumman offers an extraordinary portfolio of capabilities and technologies. Here at Northrop Grumman, we are comprised of professionals that bring different perspectives, are curious about the world, accepting each other, and understand that the more ideas, backgrounds, and experiences we bring to our work the more innovative we can be. As we continue to build our talented workforce we look for professionals that exemplify our core values, leadership characteristics, and approach to innovation.

Are you ready to put your experience to work at Northrop Grumman? If so, Northrop Grumman wants you to join our diverse team of professionals as an Administrative Assistant (Level 3 or Level 4) located at Edwards AFB, CA.

Job Description

• Performs office functions such as arranging meetings and conferences, preparing material, and setting up meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
• Make domestic and international travel arrangements and prepare expense reports.
• Provide operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Organizing, maintaining, and deconflicting schedules, meetings, and travel arrangements.
• Gathers, complies, and reports on information relevant to the supervisors’ assignments.
• Reviews drafts and finished documents for appropriate grammatical usage.

Use various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.

Basic Qualifications for Administrative Assistant Level 3

• High school diploma and 4 years additional education and/or experience in the administrative professional field.
• Ability to obtain and maintain a US Government Security Clearance
• Demonstrated accurate management of calendars.
• Prior experience coordinating both on and off-site meetings and/or events.
• Experience writing, proofreading and correcting documents.
• Proficiency with Microsoft Office Excel, Word, PowerPoint, and the ability to create and manipulate professional deliverables.
• Must be willing to work a flexible work schedule that may include extended alternate/second shifts, holidays, and weekends and support on call status for 24 hours-a-day, 7 days-a-week, 365 days a year.
• Ability to obtain and retain Special Access Program clearance within 365 days from offer acceptance is a condition of employment.

Basic Qualifications for Administrative Assistant Level 4

• High school diploma and 6 years additional education and/or experience in the administrative professional field.
• Ability to obtain and maintain a US Government Security Clearance
• Demonstrated accurate management of calendars.
• Prior experience coordinating both on and off-site meetings and/or events.
• Experience writing, proofreading and correcting documents.
• Proficiency with Microsoft Office Excel, Word, PowerPoint, and the ability to create and manipulate professional deliverables.
• Must be willing to work a flexible work schedule that may include extended alternate/second shifts, holidays, and weekends and support on call status for 24 hours-a-day, 7 days-a-week, 365 days a year.
• Ability to obtain and retain Special Access Program clearance within 365 days from offer acceptance is a condition of employment.

Preferred Qualifications

• Active US Government Secret clearance and the ability to obtain and maintain Top Secret level clearance
• Experience with travel booking and expense reporting systems (Concur or similar, ITRIP)
• Outstanding verbal and written communication and interpersonal skills.
• Demonstrated ability in prioritizing multiple tasks.
• Demonstrated ability to interact effectively across all levels of the organization and with outside organizations.
• Experience participating in and hosting in-person and remote Video Teleconference meetings (i.e., Teams, Skype, etc.)
• Experience with the Aviation and Aerospace Industry

Primary Level Salary Range: $56,000.00 - $93,400.00

Secondary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.