Administrative Assistant 4 - 12923-1

0090 CORP-Corporate Office; United States; On-site; USD 58,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

PTO & Holidays

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 in Roy, UT to handle routine office functions, travel planning, and executive support. The role emphasizes organization, communication, and handling confidential information in a dynamic defense environment.

Responsibilities include coordinating meetings, preparing materials, managing calendars, and assisting in special projects with leadership. A high school diploma plus experience is required, with an Associates degree preferred and US

Qualifications

• Minimum high school diploma or GED with six years of additional education and/or experience.
• Associates degree preferred.
• Experience organizing schedules, meetings, and travel arrangements.
• Ability to edit documents for spelling and grammar.

Responsibilities

• Set up and maintain files; interview callers and refer appropriately.
• Arrange meetings and conferences; handle mail and referrals.
• Travel arrangements and expense reports; coordinate events and programs.
• Support leadership, interact with internal/external customers and executives.

Skills

Schedule management

Travel coordination

Executive support

Communication

Calendar management

Education

High School Diploma/GED + 6 years experience

Associates degree (preferred)

Tools

Concur/ITRIP

I-Buy

NG My IT

SAP

Microsoft Office Suite

Job description

RELOCATION ASSISTANCE:

No relocation assistance available.

CLEARANCE REQUIRED FOR START:

No.

CLEARANCE TYPE:

None.

TRAVEL:

Yes, 10% of the Time.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman's Defense sector has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Roy, UT.

What You’ll Get To Do:

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation. The selected candidates will be responsible for, but not limited to the following: Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail. Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments. Makes domestic and international travel arrangements and prepares expense reports. Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
• Must have U.S. Citizenship with the ability to obtain Secret level clearance.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

Preferred Qualifications:

• Associates degree.
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Primary Level Salary Range:

$57,500.00 - $95,900.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.