Administrative Assistant 3 - Academic Advising Center

Nevada State University; Henderson (NV); On-site; USD 42,000 - 51,000; Full time

Job summary

Nevada State University in Henderson, NV seeks an Administrative Assistant 3 for the Academic Advising Center. The role supports efficient front desk operations, budget monitoring, room scheduling, and coordination of meetings to help students plan their education and career paths.

The successful candidate will deliver high-quality customer service, maintain records, and assist with administrative projects across departments.

Qualifications

• Requires high school diploma or equivalent and 3+ years of progressively responsible related work experience in records management, public/customer relations, and budgeting forms.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Responsibilities

• Monitor budget to track expenses, process purchase requisitions and payment vouchers, process invoices and reconcile procurement card expenses.
• Maintain calendars, reserve rooms, coordinate agendas and materials for weekly team meetings and other meetings.
• Monitor office needs including supply inventory and coordinate with the Director to address needs.
• Manage front desk operations, provide excellent customer service, answer phones, and supervise student workers.
• Coordinate front desk schedule and adherence to office policy; make recommendations to the Director for hiring actions.
• Ensure full coverage of front desk operations and serve in front desk role when student workers are unavailable.
• Coordinate the Director's schedule.
• Other duties as assigned.

Skills

Budget management

Calendar management

Customer service

Office coordination

Education

High school diploma or equivalent

Job description

Administrative Assistant 3 - Academic Advising Center

Nevada State University invites applications for the position ofAdministrative Assistant 3. This position will ensure the efficientand successful operation of the Academic Advising Center. Ourmission is to work collaboratively with students to developachievable educational and career plans through a commitment andunderstanding of the Nevada State College curriculum. The AcademicAdvising Center empowers students to take ownership of their degreewhile working together to create a realistic pathway tograduation.

About the institution:

Nevada State University, a four-year Minority Serving publicinstitution with a statewide mission, is dedicated to excellence inteaching and learning and committed to the advancement of a diverseand largely underserved student population. Designated a HispanicServing (HSI) and Asian American Native American Pacific IslanderInstitution (AANAPI), Nevada State is a university where teachingand student support are valued above all else.

Nevada State University continues to grow as an institution ofhigher education. In Fall 2025, the enrollment surpassed 8,400,with 8,287 undergraduate students and 117 graduate students. Amajority of our students are first generation, racial/ethnicminorities, parents, and/or returning students, of which 48% areHispanic, 10% are Asian/Pacific Islander, 10% are Black/AfricanAmerican, and 22% are White.

We celebrate the storied backgrounds of our campus community. Weoperate with a shared commitment to represent and serve the diversepopulation of Nevada and to encourage the exchange of ideas thatrespects and honors the lived experiences of our students, staff,and faculty. We foster a culture of inclusive excellence so ourmembers can live authentically, fully engage, and flourish. Inorder to strengthen the university and progress its mission, theuniversity dedicates itself to intentional and ongoing reflectionto meeting the evolving needs of Nevada State University, thesurrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with thispromising student population and collaborating with faculty andstaff across departments to make a lasting impact in developing ourinstitution and our community.

We encourage you to highlight your background in fostering aninclusive campus culture and supporting the success of students whoare historically underrepresented in higher education.

Primary Responsibilities:

• Monitor budget to track expenses, process purchase requisitionsand payment vouchers, process invoices for vendor payment, andreconcile procurement card for operational and travelexpenses.
• Maintain calendars, reserve rooms, and coordinate agendas,reports and other materials for weekly team meetings and othermeetings.
• Monitor office needs including the supply inventory, andworking with Director to ensure needs are addressed.
• Manage and maintain the front desk operations for the AcademicAdvising Center including providing excellent customer service,answering phones, & day-to-day supervision of studentworkers.
• Coordinate front desk employees including scheduling andadherence to office policy. While the Administrative Assistant doesnot directly make decisions related to hiring and firing, they makerecommendation to the Director of Academic Advising for suchactions.
• Ensure full coverage of front desk operations and serve infront desk role when student workers are unavailable.
• Coordinate the Director's schedule.
• Other duties as assigned.

Required Qualifications:

• Graduation from high school or equivalent education and threeyears of progressively responsible relevant work experience whichincluded experience in one or more of the following areas:maintenance of complex records and files; public/customer relationsincluding explaining detailed policies, regulations andrequirements; preparation and processing of financial andstatistical documents such as payroll, travel, claims and budgetingforms; and assisting staff and management with projects andactivities; OR one year of experience as an AdministrativeAssistant 2in Nevada State service; OR an equivalent combination ofeducation and experience as described above.
• Eligibility to work in the United States without sponsorship(Nevada State does not sponsor employment-related visas).

Salary & Benefits

Budgeted salary for this position is $46,207.44. Nevada StateUniversity offers excellent benefits, including a generous vacation& sick benefits, 12 paid holidays, educational benefits, achoice between three health insurance plans that can besupplemented with flexible spending accounts or health savingsaccounts, and an excellent pension retirement plan through thePublic Employees' Retirement System of Nevada. The plan requiresemployees to withhold 19.25% of the budgeted salary towardretirement with an equal employer match of 19.25%. No relocationassistance is provided for this position.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review ofapplications to begin on Friday, November 20, 2026. Qualified individuals are encouraged to apply by November 19 forfull consideration.

Travel Reimbursement

Out of Area/State Candidates will not be offered travelreimbursement.

Exempt

No

Full-Time Equivalent

100.0%

This position may require a criminal background check to beconducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in theNevada System of Higher Education may be required to demonstratethe ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, allapplicants must be eligible to work in the United States withoutsponsorship.