Administrative Assistant II, Site Administration (Mesquite & Moapa Valley Center)

Nevada System of Higher Education; United States; On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

PERS retirement plan

Vacation and sick leave

11 paid holidays

Educational benefits

Health insurance plans

Tuition discounts NSHE

Employee discounts on campus

Professional development opportunities

Job summary

The Nevada System of Higher Education's CSN Mesquite Center seeks an Administrative Assistant I to provide comprehensive campus support, serving as the main contact for students, faculty, staff, and visitors. You will help students navigate registration, financial aid, and campus resources while interpreting NSHE policies clearly.

The role also involves coordinating classrooms, testing services, meetings, events, and communications, maintaining confidential records, and assisting with budget and

Qualifications

• Graduation from high school or equivalent with two years of clerical experience.
• Or one year as Administrative Assistant I in Nevada State service.
• Or an equivalent combination of education and experience.
• Experience in maintaining records, answering telephones, and reviewing forms.

Responsibilities

• Provide administrative and student support at CSN Mesquite Center.
• Explain CSN/NSHE policies and assist with college processes.
• Coordinate course logistics, room scheduling, testing, meetings, and events.
• Prepare and maintain records and communications.
• Support budgeting and purchasing activities.

Skills

Administrative support

Policy interpretation

Documentation handling

Oral and written communication

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Enterprise system

Job description

Job Description

CORE RESPONSIBILITIES:

• Provide comprehensive administrative and student support for the CSN Mesquite Center, serving as a primary point of contact for students, faculty, staff, instructors, visitors, and community members, and assisting with questions related to CSN programs, registration, enrollment, placement testing, financial aid, student services, and other college resources.
• Interpret and explain established CSN and NSHE policies, procedures, requirements, and deadlines and assist students, faculty, staff, and members of the public in navigating college processes, referring complex or specialized matters to the appropriate department or resource.
• Support academic and campus operations by coordinating course and classroom logistics, room scheduling, instructor needs, testing services, meetings, events, student activities, outreach activities, and other Center functions.
• Process, review, and maintain administrative, student, financial, purchasing, and program records and documentation, ensuring accuracy, completeness, confidentiality, and compliance with established policies, procedures, and timelines.
• Assist with financial and purchasing activities, including budget tracking, purchasing requests, invoices, and related documentation; review information for accuracy and identify discrepancies or missing information.
• Prepare and maintain professional communications and informational materials, including correspondence, reports, forms, flyers, resource guides, website content, and other materials that provide accurate and accessible information to students and the campus community.
• Establish and maintain effective working relationships with CSN departments, faculty and staff, local schools, community organizations, workforce partners, businesses, and other stakeholders while providing responsive, professional, and student-centered customer service.
• Independently organize and prioritize multiple responsibilities in a dynamic, small-campus environment, anticipate student and operational needs, identify and resolve routine and moderately complex issues within established policies and procedures, and provide training, direction, or coordination to student employees and other support personnel as assigned.
• Travel between CSN campus and Center locations as needed to support administrative operations, attend meetings or training, deliver or retrieve materials, and provide services or other assigned support.

Under direct supervision, responsibilities may include, but are not limited to, the following:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

• Working knowledge of:
  • administrative support functions.
  • agency mission, functions, programs, activities, and operating policies; eligibility requirements, applicable regulations and policies related to the program to which assigned.
  • State regulations and requirements related to purchasing, budget preparation and maintenance, and personnel administration.
• General knowledge of:
  • financial and statistical recordkeeping methods.
• Ability to:
  • provide administrative support to agency/program staff and managers.
  • apply complex agency and/or program regulations, requirements, and policies to specific situations.
  • receive, review, and process a variety of documents according to established guidelines, policies, regulations and timelines.
  • type, format and produce technical documents and/or medical/clinical transcription using a personal computer and appropriate word processing, spreadsheet and/or database management software.
  • establish, organize and maintain complex filing systems including indexed and cross-referenced materials;
  • organize clerical assignments and establish appropriate timelines.
  • communicate effectively both orally and in writing.
  • arrange and schedule meetings and appointments.
  • prepare agendas and take minutes at meetings.
  • train and supervise subordinate staff as assigned.
  • compile, organize and summarize data for inclusion in reports.
  • and all knowledge, skills and abilities required at the lower levels.

REQUIRED QUALIFICATIONS:

• Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials;
• OR one (1) year of experience as an Administrative Assistant I in Nevada State service;
• OR an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:

• Experience providing administrative and/or student support in a college, university, K-12, public agency, or similarly complex organization.
• Experience assisting students, customers, or members of the public with applications, enrollment, registration, financial aid, testing, or other services requiring explanation of policies and procedures.
• Experience interpreting and explaining institutional policies, procedures, regulations, requirements, or deadlines to students, customers, employees, or other members of the public.
• Experience working independently in a small campus, satellite location, branch office, or similarly multi-functional environment requiring management of multiple priorities and responsibilities.
• Experience coordinating courses, classrooms, meetings, events, testing services, schedules, or other activities involving multiple logistical requirements.
• Experience maintaining confidential student, personnel, financial, or administrative records and files.
• Experience processing and/or reviewing administrative, purchasing, financial, or other transactions using an enterprise system, database, or other computerized information system.
• Experience using Microsoft Office 365 or similar software applications to prepare correspondence, reports, spreadsheets, presentations, forms, flyers, or other professional materials.
• Experience maintaining website content, digital resources, social media, or other public-facing communications.
• Experience working with a diverse/multicultural student body, workforce, or community.
• Experience developing and maintaining effective working relationships with schools, community organizations, businesses, workforce partners, or other external stakeholders.
• Experience providing training, direction, or coordination to student employees or other support staff.

WORK SCHEDULE AND EXPECTATIONS:

• The Center operates Monday through Friday between 8:30 a.m. and 5:30 p.m.

SALARY:

• Grade 25, Step 1: $42,636.96

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

• an excellent PERS retirement plan (a defined benefit plan)
• vacation & sick leave benefits
• 11 paid holidays
• educational benefits
• health insurance plans that can be added with flexible spending accounts or health savings accounts
• Supplemental options (long term care, short term disability, and legal)
• Tuition discounts at the Nevada System of Higher Education (NSHE) institutions
• Tuition discounts for spouses, domestic partners, and dependents
• Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.
• Join a dynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Local Search

• Out of Area/State Candidates will not be offered travel reimbursement.

Posting Close Date

11/13/2026

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination