Senior Admissions and Records Assistant

Nevada State University; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Generous vacation & sick benefits

12 paid holidays

Educational benefits

Health insurance plans with HSAs/FSAs

Pension plan via NSHE

Job summary

Nevada State University is seeking a Senior Admissions and Records Assistant to manage front desk operations for the Office of the Registrar and to help ensure accurate student records and policy compliance. The role uses myNevadaState, OnBase, and Workday for records, enrollment tasks, and purchasing.

Essential qualifications include several years of registrar experience and eligibility to work in the United States. The position offers comprehensive benefits and a fixed day schedule.

Qualifications

• Three or more years of applicable experience in registrar-related duties? (description inferred from primary responsibilities)
• Ability to work in the United States without sponsorship (from job posting)

Responsibilities

• Manage the front desk operations of the Registrar's Office, respond to students and staff, and resolve enrollment issues.
• Use myNevadaState and OnBase systems to assist students and ensure accurate records.
• Supervise student employees, including hiring, training, and daily oversight.
• Reference and apply NSHE policies related to registration and student records.
• Review and process registration forms and updates to student information.
• Maintain Registrar's webpage and FAQs; assist with budget and procurement documentation.
• Create Purchase Orders in Workday; verify procurement.
• Perform other duties and projects as assigned.

Education

Associate Degree or higher

Job description

Senior Admissions and Records Assistant

Nevada State University invites applications for the position of Senior Admissions and Records Assistant.

About Nevada State University

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else. Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White. We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities

• Manage the front desk operations of the Office of the Registrar including responding to students, staff, and other educational institutions in a timely manner, assisting students with enrollment issues, maintaining student records and resolving issues and complaints.
• Using myNevadaState and OnBase to assist students and ensure student records are accurate.
• Supervise student employees including hiring, training, and providing daily supervision and assignment of duties and processing time entries.
• Reference, retain, recall and apply Nevada State University and Nevada System of Higher Education policies and procedures as it relates to registration and student records.
• Review and process registration forms including, but not limited to, transcript and enrollment verification requests, students’ personal information update, add/change of majors or minors, etc.
• Updating, maintaining, and troubleshooting the Registrar’s webpage and FAQs.
• Maintain budget records, including assisting with budget preparation, preparing deposit documents, preparing travel documents, and ordering supplies.
• Using Workday to create Purchase Orders, Verify Procurement, etc.
• Other duties and projects as assigned.

Essential Qualifications

• Three (3) or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

PER EXECUTIVE ORDER 2026-002, all minimum qualifications have been waived for this position until December 31, 2026. Please refer to the link for more information: Executive Order 2026-002.

Preferred Qualifications

• Associate Degree or higher.
• Previous experience working with student information systems such as PeopleSoft, Banner, Jenzabar, etc.
• Previous experience with a college admissions and/or records office or relevant student service area which included record maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures.
• Ability to maintain confidentiality in all aspects of the job.
• Experience with diverse populations.
• Experience using educational technology, demonstrates competency with computer applications and databases.
• Organized, detailed oriented, and a problem solver.

Salary & Benefits

Salary: $46,207.44.

• Generous vacation & sick benefits
• 12 paid holidays
• Educational benefits
• Choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts
• Excellent pension retirement plan through the Public Employees’ Retirement System of Nevada

No relocation assistance is provided for this position.

Working Hours and Placement

Exempt.

No Full-Time Equivalent 100.0%.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

Required Documents

• Detailed resume listing relevant qualifications and experience
• Cover Letter indicating why you are a good fit for the position and Nevada State University
• Names and contact information of three references (you will be notified before references are contacted)
• Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.

Eligibility and Equality

Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

NEVADA STATE UNIVERSITY does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA-1945.

Information regarding security, personal safety, fire safety, and crime statistics can be found at Nevada State University's Campus Emergency page.