Administrative Assistant 3

The Ohio State University; North Carolina; On-site; USD 29,000 - 32,000; Full time

Job summary

The Ohio State University in North Carolina is hiring an Administrative Assistant 3 to coordinate the comprehensive administrative, financial, and operational functions for the Student Wellness Center and the Student Advocacy Center within the Holistic Student Well-being portfolio. This role provides direct support to the Directors and ensures confidentiality and discretion across two high-traffic offices.

The position works on-site, standard hours 9am-5pm, with a focus on multi-tasking, fiscal

Qualifications

• High School diploma or GED.
• Minimum of 2 years of professional administrative experience.
• Ability to work independently across two teams or offices.
• Knowledge of financial operations including procurement, expenses, and inventory.
• Excellent written and verbal communication with strong attention to detail.
• Proficiency with Word, Excel, PowerPoint and scheduling tools.

Responsibilities

• Coordinate administrative, financial, and operational functions for the two centers.
• Provide direct administrative support to the Directors of both centers.
• Maintain confidentiality with sensitive information and manage workflows across two teams.
• On-site office operations, aligning with standard hours and procedures.

Skills

Communication skills

Multitasking

Discretion

Relationship management

Education

Bachelor's degree

Tools

Microsoft Office

Workday

Purchasing systems

Job description

Job Title:

Administrative Assistant 3

Department:

Student Life | Student Wellness Center

The Administrative Assistant coordinates the comprehensive administrative, financial, and operational functions for both the Student Wellness Center (SWC) and the Student Advocacy Center (SAC) within the Holistic Student Well-being portfolio. This role provides direct administrative support to the Directors of both centers, as well as general operational support for both full-time staffs. The individual in this position must navigate the unique workflows of two high-traffic, student-centered departments, requiring exceptional multi-tasking abilities, fiscal precision, and total discretion with confidential and private information

This position will work on site. The office is open 9am-5pm Monday-Friday.

Qualficaitons

Required:

• High School diploma or GED.
• Minimum of 2 years of professional administrative, office management, or business administration experience.
• Proven ability to work independently and seamlessly manage complex workflows across two distinct teams or offices.
• Demonstrated knowledge of business and financial principles, including experience with financial operations, procurement, purchasing, expense reports, balancing financial sheets, or inventory management.
• Excellent written and verbal communication skills with a high attention to detail and strong relationship management capabilities.
• Proficiency with Microsoft Office Suite (specifically Word, Excel, and PowerPoint) and digital scheduling tools.

Desired:

• Bachelor's degree in business administration, financial management, communications, or a closely related field.
• 4 years or more of relevant administrative and operational experience, preferably within a higher education environment.
• Direct experience handling university purchasing systems, e-requests, travel reconciliation, and Workday financial systems (specifically within an Ohio State or similar higher education environment).
• Proven experience working with and potentially hiring and training student employees or part-time staff.
• Experience preparing comprehensive financial and operational reports.
• Experience coordinating projects and operational processes, with the ability to manage multiple workflows in a fast-paced environment.
• Ability to interpret and apply complex organizational/university policies and procedures.

Additional Information:

The hiring range for this position is $21.35-$23.08/hr. The offer for this position will fall within this range based on internal equity, the unit's available budget, and the selected candidate's qualifications.

Career Roadmap Designation

https://hr.osu.edu/career-roadmap/

Function: Business Planning and Operations

Sub Function: Administrative Assistance

Career Level: Techincal 2

Ohio State will not sponsor applicants for work visas for this position.

Office of Student Life Mission Statement:
The Office of Student Life fosters students' development, learning, well-being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.

Location:

Recreation and Physical Activity Center (0246)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.