Administrative Assistant 3

LDH-Northeast Delta Human Services Authority; Monroe (LA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

NHSC loan repayment

Job summary

Northeast Delta Human Services Authority (NEDHSA) is seeking an Administrative Assistant 3 to support the Prevention and Wellness Team, the Program Manager 1-B, and the Executive Director at the Monroe branch. Duties include processing calls, preparing reports, payroll tasks, and back-up support for higher-level staff.

The ideal candidate has two years in administrative services, strong organizational skills, and the ability to handle confidential information.

Qualifications

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Answers and routes incoming calls; takes messages; handles emergencies tactfully and greets visitors. Independently composes and types correspondence for supervisor signature on administrative matters.
• Compiles and types special reports from various sources and maintains files and reference materials, ensuring confidentiality.
• Prepares materials for meetings (agendas, handouts, binders). Performs payroll, travel reports, supply requisitions; may back up the Administrative Assistant 5 in Administration.
• Sets up and types a wide variety of correspondence and reports from rough drafts or dictation, including specialized terminology.
• Maintains electronic files for data identification, recording, and classifying stored information; merges data for new documents.
• Assists Administrative Assistant 5 and ED with duties; supports ED and other clerical tasks as needed.

Skills

Acceptance of direction

Effective communication

Critical thinking

Job description

Northeast Delta Human Services Authority (NEDHSA) is seeking a qualified individual to serve as an Administrative Assistant 3 within the Prevention and Wellness Team. This position will provide administrative support to the Program Manager 1-B and the Executive Director at the Northeast Delta Human Services Authority branch office. The Administrative Assistant 3 will work under the general direction of the Program Manager 1-B and receive functional supervision from the Executive Director. The incumbent will perform a variety of administrative, organizational, and clerical functions in support of the operations and activities of the Prevention and Wellness Team and the agency.

An Ideal Candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and agreement.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Two years of experience in administrative services. Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Answers and routes incoming calls; takes messages; deals tactfully with parties in emergency or delicate situations. Greets visitors and maintains a warm and friendly disposition while at work. Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. For research and presentations. Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. For studies on ACEs and Trauma-Informed Care.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc. Performs administrative functions such as payroll preparation, travel reports, supply requisitions, etc. May serve as the back-up administrative assistant to the Administrative Assistant 5 in Administration.
• Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough drafts, dictation, dictating machine, or instructions. Types materials that involve knowledge of special terminology.
• Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
• Assists in all functions of the Administrative Assistant 5 in her absence and assists with Administrative Duties needed for the Executive Director and any other clerical duties for the ED. Performs other related duties as required.

Position-Specific Details:

• Appointment Type: Job Appointment
• Location: Prevention and Wellness (2400 Ferrand St., Monroe, La 71201)
• Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.
• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000* for an initial 2 years of full-time clinical practice to clinicians.

(Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.