Administrative Assistant 3

State of Louisiana; Monroe (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

Northeast Delta Human Services Authority (NEDHSA) is seeking an Administrative Assistant 3 to support the Prevention and Wellness Team, reporting to the Program Manager 1-B and the Executive Director at the Monroe branch. The role focuses on administrative, organizational, and clerical duties to support agency operations.

The ideal candidate has two years of administrative services experience with substitution rules, and will contribute to meetings, reports, and confidential file handling in a

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earns six months of experience.

Responsibilities

• Answers and routes incoming calls; takes messages; greets visitors and handles correspondence.
• Compiles and types reports from various sources; organizes files with confidentiality considerations.
• Prepares meeting materials and handles payroll, travel reports, and supply requisitions.
• Back-up support to Administrative Assistant 5; assist ED with clerical duties.
• Creates and maintains electronic files, merges data for new documents.

Skills

Accepting Direction

Communicating Effectively

Thinking Critically

Job description

NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION

Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility.

Northeast Delta Human Services Authority (NEDHSA) is seeking a qualified individual to serve as an Administrative Assistant 3 within the Prevention and Wellness Team. This position will provide administrative support to the Program Manager 1-B and the Executive Director at the Northeast Delta Human Services Authority branch office. The Administrative Assistant 3 will work under the general direction of the Program Manager 1-B and receive functional supervision from the Executive Director. The incumbent will perform a variety of administrative, organizational, and clerical functions in support of the operations and activities of the Prevention and Wellness Team and the agency.

Ideal Candidate Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and agreement.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Answers and routes incoming calls; takes messages; deals tactfully with parties in emergency or delicate situations. Greets visitors and maintains a warm and friendly disposition while at work. Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. For research and presentations. Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. For studies on ACEs and Trauma-Informed Care.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc. Performs administrative functions such as payroll preparation, travel reports, supply requisitions, etc. May serve as the back-up administrative assistant to the Administrative Assistant 5 in Administration.
• Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough drafts, dictation, dictating machine, or instructions. Types materials that involve knowledge of special terminology.
• Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
• Assists in all functions of the Administrative Assistant 5 in her absence and assists with Administrative Duties needed for the Executive Director and any other clerical duties for the ED. Performs other related duties as required.

Position-Specific Details

Appointment Type: Job Appointment

Location: Prevention and Wellness (2400 Ferrand St., Monroe, La 71201)

Compensation

Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.

• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000* for an initial 2 years of full-time clinical practice to clinicians.

(Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.)

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).

Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information

Ms. Janesia Raybon, MPA

Human Resources Director A

Northeast Delta Human Services Authority

2513 Ferrand Street

Monroe, LA 71201

318-362-4237 (office)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.