Administration Assistant-General Internal Medicine

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

The Ohio State University Wexner Medical Center in Columbus, OH is seeking a Research Administrative Assistant to provide essential administrative and programmatic support to the Division of General Internal Medicine within the Department of Internal Medicine. The role works autonomously and reports to the Research Center Manager, collaborating with division leadership and the research director.

Responsibilities include coordinating calendars, arranging travel, drafting documents, assisting with

Qualifications

• Experience in administrative support within an academic or medical setting.
• Calendar management and coordination of meetings, events, and travel.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and maintain appointment calendars; schedule meetings and events; attend and record minutes.
• Arrange national and international travel and lodging; track reimbursements.
• Draft correspondence and prepare reports, tables, and slides for presentations.

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

The Research Administrative Assistant provides essential Administration and programmatic support to the Division of General Internal Medicine in the Department of Internal Medicine; Works autonomously and independently to perform a variety of administrative tasks and supporting and reporting to the Research Center Manager, represents the research manager at stakeholder meetings when they are unable to be present. Alongside the research center manager works directly with the division research director and division leadership.

Key Responsibilities: Administration Operations:

• Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records
• Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
• Drafts and prepare correspondence; prepare reports, tables, and slides for presentations.
• Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports
• Assist faculty with preparation of credentialing and promotion & tenure documents;
• Update faculty CV (curriculum vitae)
• Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up
• Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files
• Serve as the initial point of inquiries related to departmental policy and procedures
• Handles confidential matters professionally and appropriately.
• Perform related and/or additional job duties as assigned by direct supervisor

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.