Campus Event Coordinator | WSU Tri-Cities (Richland, WA)

Washington State University; Richland, Northern (WA, KY); Hybrid; USD 652,000 - 837,000; Full time

Job summary

Washington State University, Tri-Cities, invites applications for the Event & Program Coordinator in Advancement and Community Engagement. You will lead the design, planning, execution, and evaluation of campus events involving university leadership, alumni, donors, community partners, and other guests.

The role also manages the Mascot Program and Student Event Support workers, recruiting, training, scheduling, and supervising.

Qualifications

• A Bachelor’s degree in a field relevant to area of specialization and three years of related experience.
• Ability to work a flexible, yet structured schedule with occasional night and weekend shifts.
• Experience in higher education, local or state agency, or equivalent.

Responsibilities

• Lead the design, planning, execution, and evaluation of campus events involving university leadership, alumni, donors, community partners, and other guests.
• Manage event timelines, logistics, budgets, communications, vendors, volunteers, and post‑event assessment.
• Oversee the Butch T. Cougar Mascot Program and Student Event Support workers, including recruitment, training, scheduling, and supervision.

Skills

Communication

Event planning

Team leadership

Time management

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office Excel

Workday

Job description

**The Opportunity:** **WSU Tri-Cities Advancement & Community Engagement** builds meaningful connections with alumni, donors, campus partners, and the regional community. We are currently accepting applications for an **Event & Program Coordinator.** Through high-quality events and engagement programs, our team strengthens relationships and expands the positive image and impact of the university. As the Event & Program Coordinator for WSU Tri-Cities, you will lead the day-to-day design, planning, execution, and evaluation of campus events involving university leadership, alumni, donors, community leaders, and other guests. You will manage event timelines, logistics, budgets, communications, vendors, volunteers, and post-event assessment while serving as a trusted resource for campus partners. You will also manage the Butch T. Cougar Mascot Program and Student Event Support workers. In this role, you will recruit, hire, train, schedule, and oversee student employees; manage program budgets and reservations; set priorities; delegate work; and build relationships that support successful campus and community engagement. Your work will require sound judgment, diplomacy, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. **Percentage Breakdown of Job Functions:*** 50% Event Management* 45% Program Management & Oversight* 5% Other Duties as Assigned**Additional Information:**This is a full-time (100% FTE), permanent position. This position is overtime eligible. **This position works on-site** at the WSU Tri-Cities campus in Richland, WA.**Monthly Salary**: $4,869.40 - $6,250.00 **|** *Commensurate with experience and qualifications.* In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation Structure. **Benefits**: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the Detailed Summary of Benefits for WSU AP staff and Faculty and Total Compensation.**Required Qualifications:*** A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.* Ability to work a flexible, yet structured schedule with occasional night and weekend shifts to meet the needs of program partners and grant requirements.**Preferred Qualifications:*** Demonstrated ability to communicate and interact effectively, with persons of varying levels of responsibility and experience, both orally and in writing.* Demonstrated knowledge of Microsoft Office Excel and Workday.* Experience in higher education, local or state agency, or equivalent.**Position Sponsorship Eligibility:** *Not eligible for work visa sponsorship.* **Area/College**: **WSU Tri-Cities****Department Name**: Advancement and Community Engagement **Location**: Richland, WA 99354 **Application Instructions**: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.1) Resume2) Cover Letter**External candidates**, upload all documents in the “Application Document” section of your application. **Current WSU Employees (internal candidates)**, before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. **Background Check**: This position has been designated by the department to require a background check because it has access to personal identifying and/or financial information, student data, cash handling, payment collection, procurement and expense functions, timekeeping responsibilities, university buildings/property, and other business-related needs. A background check will not be completed until an initial determination of qualification for employment has been made.**Time Type:**Full time**Position Term:**12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].