Administrative Assistant 2

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

The Massachusetts Institute of Technology seeks an Administrative Assistant for the Scheller Teacher Education Program to support a team of researchers and staff. The role includes managing office tasks such as calendar management, meeting organization, and visitor communications.

The ideal candidate will assist lab directors and handle access management for shared spaces within the office location, ensuring a smooth operation for the lab team of 25+ members.

Responsibilities

• Assist lab directors with calendar management and travel arrangements.
• Organize meeting logistics for lab events.
• Act as point-of-contact for visitors.
• Manage lab door access for staff and students.
• Maintain lab communication systems.

Job description

ADMINISTRATIVE ASSISTANT, Scheller Teacher Education Program (STEP), to support a team of researchers, designers, content managers, developers, and project managers with day‑to‑day office support tasks for our research lab of 25+ staff and students.

• Serve as an assistant to the lab directors, including calendar management and travel arrangements as needed.
• Organize and execute meeting logistics for lab events, including relation communications.
• Act as point‑of‑contact for visitors.
• Manage and maintain lab door access for staff, students, and visitors.
• Manage access of shared spaces at our office location.
• Maintain lab communication and related systems, such as email lists, Slack users, and event announcements.
• Support Communications.