Administrative Assistant 1 (Temporary Non-Benefit)

Boise State University; Boise (ID); On-site; USD 12,000 - 15,000; Part time

Job summary

Boise State University is seeking a clerical support specialist for a nine-month, part-time role at 15 hours per week. The position supports a wide range of administrative tasks and liaison work with internal and external partners.

You will prepare reports, handle records, and assist with events and scheduling while maintaining excellent customer service to students, faculty, staff, and visitors. This role requires basic supervisory awareness and strong organization.

Qualifications

• Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects

Responsibilities

• Compose letters, memos, and reports requiring independent judgment.
• Create and maintain documents and records with technical information.
• Serve as liaison between unit and external customers.
• Schedule and coordinate meetings and conferences.
• Maintain financial records and assist with budgeting and transactions.
• Supervise student support staff or lead work.
• Support event preparation, setup, and teardown for campus programs.
• Assist with event check-in and attendee directions.
• Prepare room setups and distribute materials.

Skills

Decision making

Supervisory basics

Bookkeeping

Financial software

Office procedures

Reception duties

Tools

Word processing

Job description

Job Summary/Basic Function

To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work. PLEASE NOTE: This is a temporary non-benefit position that will last for approximately 9 months at 15 hours a week (weekly schedule to be determined).

Department Overview

The Provost and Vice President for Academic Affairs is the senior academic officer of Boise State University. The Provost oversees all academic activities and provides leadership in all matters related to academic programs. The deans and leaders of academic administrative units report to the Provost.

Level Scope

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Essential Functions

• Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Act as a liaison between their organizational unit and external customers.
• Schedule and coordinate arrangements for meetings and conferences.
• Responsibility for financial record keeping, including monitoring budgets and preparing financial transactions.
• Supervise student support staff or have leadwork responsibilities.
• Assist with event preparation, setup, and teardown for campus programs and activities.
• Support event check-in and registration processes.
• Welcome and direct attendees during events.
• Assist with room setup, materials distribution, and equipment preparation.
• Help maintain event spaces before, during, and after programs.
• Provide general logistical support to ensure successful event operations.

Administrative and Meeting Support

• Attend meetings as requested and take accurate notes.
• Assist with organizing meeting materials, agendas, and follow‑up items.
• Help maintain electronic and physical files.

Support scheduling, communication, and administrative projects as assigned.

• Assist with data entry and other office tasks to support departmental operations.

General Office Support

• Maintain organized workspaces and program materials.
• Assist with special projects related to campus engagement and belonging initiatives.
• Provide excellent customer service to students, faculty, staff, and visitors.
• Perform other duties as assigned.

Knowledge, Skills, Abilities

• Ability to make decisions for routine administrative and clerical activities
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision‑making processes.

Minimum Qualifications

Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects

Salary

Salary is $17/hour for 9 months at 15 hours a week, no benefits included.

Required Application Materials

Cover Letter and Resume.

About Us

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Advertised

August 25, 2026 Mountain Daylight Time

Applications close

September 6, 2026 11:55 PM Mountain Daylight Time