Administrative Assistant 2

Boise State University; Boise, Northern (ID, KY); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Boise State University is seeking an Administrative Assistant 2 in Boise, ID to perform complex clerical, office administration, and public relations assignments. The role requires strong organizational skills and the ability to manage multiple tasks in a campus environment.

The Education Support Team of the newly formed College of Education and Public Service supports budgets, course processes, scheduling, hiring, payroll, travel, and records.

Qualifications

• Good knowledge of office support functions including word processing, filing, composing business documents, reception, and data summarization.
• Experience interpreting, applying, and explaining complex information such as regulations, policies, or services; coordinating activities requiring complex arrangements.
• Score within the top 25 on the exam.

Responsibilities

• Coordinate administrative activities with executives, the public, other agencies and campus officials.
• Prepare reports, handle complaints, or resolve problems; compose correspondence and format a variety of letters and documents.
• Monitor budgets and financial transactions; perform payroll-related and purchasing tasks.

Skills

Office administration

Financial management

Supervisory skills

Budget awareness

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Enterprise systems

Job description

Job no: 499846
Work type: Classified
Location: Boise, ID
Categories: Administration and Business Operations, College of Education, Entry-Level

Job Summary/Basic Function

To perform complex clerical, office administration, and public relations assignments; perform related work.

This position is not eligible for Hybrid/Remote Work or Visa Sponsorship.

Department Overview

Boise State’s College of Education and School of Public Service came together on July 1, 2026, to form the College of Education and Public Service. As the college continues its multiyear transition, the Education and Public Service support teams currently maintain separate structures so faculty, staff, students, and academic programs continue receiving consistent administrative support.
The Education Support Team serves the education programs and units within the new college. Team members work closely with department and program leaders, faculty, staff, students, and college colleagues to support budgets, course and curriculum processes, scheduling, hiring, payroll, travel, purchasing, records, and other operational needs. This Administrative Assistant 2 is an ongoing member of the team and will help sustain strong day-to-day service while also contributing to the development of more coordinated practices across the college over time.

Level Scope

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions

60% of Time the Administrative Assistant 2 must:

• Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.
• Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
• Exercise discretion and independence in applying policies and procedures
• Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
• Responsible for financial record-keeping, including monitoring budgets and preparing financial transactions
• Supervise student support staff or have lead work responsibilities.
• May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.

35% of Time:

• Work closely with Department Heads to manage budgets including monitoring expenditures, ensuring proper funding sources are charged, and tracking self-support programs revenue, course fees, and grant buyouts.
• Have knowledge of and ability to apply University financial policies.
• Work on course and curriculum management and schedule development.
• Manage department electronic recordkeeping and keep data updated, accessible, and user-friendly to faculty, staff, and students.
• Complete documents to hire adjunct faculty.
• Monitor payroll to ensure department faculty and staff are properly compensated. Make payroll corrections as needed.
• Perform an array of office administration tasks such as purchasing office supplies and equipment, maintaining a record of computers and peripherals, and providing customer service by responding to a wide variety of phone calls, emails, and some in-person contact.
• Schedule department meetings. Take minutes and distribute the final version to faculty and staff; maintain an archive of minutes and agendas.
• Submit travel authorization and reimbursement requests for faculty, staff, and students. Ensure that expenditures do not exceed department or individual budget limits. Ensure University policies are followed.

5% other duties as assigned

Knowledge, Skills, Abilities

• Ability to compose official correspondence, reports, research papers, and other complex documents; providing administrative support to an administrator, director, or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying, and explaining complex information such as regulations, policies, or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on the exam.

Preferred Qualifications

• Experience providing administrative support in higher education, government or another organization with complex policies and procedures.
• Experience with budget monitoring, financial transactions, purchasing, travel, payroll, hiring or related administrative processes.
• Experience supporting course scheduling, curriculum processes, academic programs or faculty operations.
• Demonstrated attention to detail and the ability to organize, prioritize, and complete multiple assignments accurately and on time.
• Demonstrated ability to take initiative, solve problems, work both independently and collaboratively as a team, and adapt as procedures and responsibilities evolve and change.
• Experience developing and maintaining accessible electronic records, shared files, process documentation or tracking systems.
• Experience with Google Workspace, Microsoft Word and Excel, and enterprise systems, financial, human resources and/or student information systems.

Physical Demands

This position is generally in a normal indoor office setting with minimal noise levels and may involve bending, moving, lifting, and carrying materials that weigh up to 15 pounds.

Salary and Benefits

Salary is $21.40 per hour and is commensurate with experience. Boise State University provides a best-in-classbenefits package , including (but not limited to):

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 11.96% University contribution to yourPERSI retirement fund (Classified employees)
• Excellent medical, dental and otherhealth-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See ourfull benefits page for more information!

About Us

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

Advertised: September 3, 2026 Mountain Daylight Time
Applications close: September 17, 2026 11:55 PM Mountain Daylight Time

Equal Employment Opportunity

Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law. The university does not discriminate in employment opportunities or actions on the basis of any status or class protected under applicable federal, state, or local law. The University endeavors to recruit, hire, train, and promote the most qualified employees in all job titles. All other personnel actions are administered without regard to protected class under federal, state, or local law. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] or [e-mail] .

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911 ; or by sending an email to [e-mail]
Annual Security and Fire Safety Report