Administrative Assistant 1

Commonwealth Of Pennsylvania; Good Hope (PA); Hybrid; USD 47,000 - 71,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Corrections seeks an Administrative Assistant 1 to support fleet documentation, data management, vehicle maintenance coordination, and accident reporting. Located in Mechanicsburg, PA, the role offers telework up to three days per week and a standard 37.5-hour work week.

Requires a four-year college degree (or equivalent experience), ability to pass a CJIS background check, and the ability to perform essential job functions.

Qualifications

• Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Responsibilities

• Fleet Documentation: Prepare and process vehicle intake and disposition paperwork in line with Department of General Services policies
• Data Management: Maintain and update fleet databases to ensure accuracy for reporting and special projects
• Vehicle Maintenance: Handle preventative maintenance tasks, including transporting vehicles for repairs and coordinating repair authorizations
• Accident Reporting: Gather, upload, and forward accident information and estimates to appropriate agencies for approval and recordkeeping
• Vehicle Turn-In: Manage delivery, exchange, and assignment paperwork for new and surplus vehicles, and resolve related discrepancies
• Program Liaison: Administer the Pennsylvania Turnpike EZ Pass transponder inventory, fuel card changes, and registration distribution for agency vehicles

Education

Graduation from a four year college or university

Equivalent experience and training

Basic training completion in Elizabethtown, PA

Job description

$46,827.00 - $70,592.00 Annually

Cumberland County, PA

Non-Civil Service Permanent Full-time

N-2026-58216

Department of Corrections

CR Bur Ad

09/14/2026

9/18/2026 11:59 PM Eastern

08210

00275474

AFSCME

A4

ST05

00110210

Bureau of Administration

1920 Technology Parkway

Mechanicsburg, Pennsylvania

17050

Heather Shenenberger

[e-mail]

THE POSITION

Are you eager to step into a role that energizes your professional growth? As an Administrative Assistant 1 with the Department of Corrections, you will be a part of a team that keeps essential operations moving. This role gives you a chance to support important services that help the agency function smoothly. You will take on tasks that make a real difference every day. If you want a position where your work helps a large and vital organization, this opportunity is for you!

DESCRIPTION OF WORK

This position supports key administrative and program functions within the Vehicle Services Section. The role focuses on managing fleet activities, maintaining accurate records, and assisting with specialized duties. As an Administrative Assistant 1, you will perform the following duties:

• Fleet Documentation: Prepare and process vehicle intake and disposition paperwork in line with Department of General Services policies
• Data Management: Maintain and update fleet databases to ensure accuracy for reporting and special projects
• Vehicle Maintenance: Handle preventative maintenance tasks, including transporting vehicles for repairs and coordinating repair authorizations
• Accident Reporting: Gather, upload, and forward accident information and estimates to appropriate agencies for approval and recordkeeping
• Vehicle Turn-In: Manage delivery, exchange, and assignment paperwork for new and surplus vehicles, and resolve related discrepancies
• Program Liaison: Administer the Pennsylvania Turnpike EZ Pass transponder inventory, fuel card changes, and registration distribution for agency vehicles

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Mechanicsburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.