Administrative Assistant 1

Commonwealth of Pennsylvania; Lemoyne (Cumberland County); On-site; USD 38,000 - 52,000; Full time

Job summary

The Commonwealth of Pennsylvania, Department of Corrections, is seeking an Administrative Assistant 1 to support the Vehicle Services Section. You will help manage fleet activities, maintain accurate records, and assist with specialized duties to keep operations running smoothly.

You will handle fleet documentation, data management, vehicle maintenance coordination, accident reporting, and turn-in paperwork, while serving as a liaison for EZ Pass transponder inventory and fuel card changes.

Qualifications

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Responsibilities

• Fleet documentation: Prepare and process vehicle intake and disposition paperwork.
• Data management: Maintain and update fleet databases for reporting and projects.
• Vehicle maintenance: Coordinate preventive maintenance and repairs.
• Accident reporting: Gather and forward accident information and estimates for records.
• Vehicle turn-in: Manage paperwork for new and surplus vehicles and resolve discrepancies.
• Program liaison: Administer EZ Pass transponder inventory, fuel card changes, and registration distribution.

Education

Four-year college degree or university

Job description

Are you eager to step into a role that energizes your professional growth? As an Administrative Assistant 1 with the Department of Corrections, you will be a part of a team that keeps essential operations moving. This role gives you a chance to support important services that help the agency function smoothly. You will take on tasks that make a real difference every day. If you want a position where your work helps a large and vital organization, this opportunity is for you!

This position supports key administrative and program functions within the Vehicle Services Section. The role focuses on managing fleet activities, maintaining accurate records, and assisting with specialized duties. As an Administrative Assistant 1, you will perform the following duties:

• Fleet Documentation: Prepare and process vehicle intake and disposition paperwork in line with Department of General Services policies
• Data Management: Maintain and update fleet databases to ensure accuracy for reporting and special projects
• Vehicle Maintenance: Handle preventative maintenance tasks, including transporting vehicles for repairs and coordinating repair authorizations
• Accident Reporting: Gather, upload, and forward accident information and estimates to appropriate agencies for approval and recordkeeping
• Vehicle Turn-In: Manage delivery, exchange, and assignment paperwork for new and surplus vehicles, and resolve related discrepancies
• Program Liaison: Administer the Pennsylvania Turnpike EZ Pass transponder inventory, fuel card changes, and registration distribution for agency vehicles

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Mechanicsburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.