Clerical Assistant 2

Commonwealth of Pennsylvania; Venango (KS); Hybrid; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Transportation is seeking a Clerical Assistant 2 to support District Office 0100 and the Assistant District Executive for Maintenance. You will handle clerical tasks, prepare documents, and maintain organized records while collaborating with staff across the unit.

The full-time role offers a 37.5-hour week with work hours 8:00am–4:00pm, optional part-time telework, and a starting salary of $36,831 per year before taxes.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title) or graduation from high school or an equivalent combination of experience and training.
• One year or more of previous clerical work experience.
• One year or more of experience using Microsoft Office products.

Responsibilities

• Provide clerical and administrative support for the Assistant District Executive of Maintenance and the District Office Maintenance Staff.
• Maintain schedules, correspondence, records, and daily operations.
• Review, prepare and distribute correspondence and manage mail for the Maintenance Unit.
• Organize meetings and assist with travel requests; track status updates in required systems.
• Assist with candidate screening, interview packets, and drug and alcohol testing procedures.
• Locate missing fuel slips, prepare monthly reports, reconcile invoices, and manage fuel card inventory.
• Update reservation systems and assist with vehicle scheduling.

Skills

Customer service

Clerical skills

MS Office

Telephone handling

Education

High school diploma

Tools

Microsoft Office

Job description

Summary

Become a Clerical Assistant 2 with the Pennsylvania Department of Transportation and help keep District Office 0100 running efficiently. This role supports the Assistant District Executive for Maintenance and provides a chance to work closely with staff across the unit. You will handle important clerical tasks, prepare documents, and help maintain organized records. This position is ideal for someone who enjoys structured work that supports a mission-focused organization.

Examples of duties

This position provides clerical and administrative support for the Assistant District Executive of Maintenance, as well as the District Office Maintenance Staff. The work helps keep schedules, correspondence, records, and daily operations organized and accurate. As a Clerical Assistant 2, you will perform the following duties:

• Communication Support: Answer and screen calls, provide customer service and forward inquiries to appropriate staff
• Document Handling: Review, prepare and distribute correspondence, maintain electronic files and manage mail for the Maintenance Unit
• Scheduling Tasks: Organize meetings, assist with travel requests and track status updates in required systems
• Hiring Assistance: Contact candidates, prepare interview packets, verify documents and assist with drug and alcohol testing procedures
• Fuel Tracking: Locate missing fuel slips, prepare monthly reports, reconcile invoices and manage fuel card inventory
• Vehicle Coordination: Update reservation systems, assist staff with vehicle scheduling and record mileage for fleet vehicles

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Oil City, PA. The ability to telework is subject to change at any time.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• One year or more of previous experience in the clerical field.
• One year or more of previous experience using Microsoft Office products.
• One year or more of previous experience routing/distributing mail and using a postage machine.
• Previous experience with pre-employment CDL drug and alcohol verifications and testing forms, as well as scheduling appointments for Random Drug Testing, Pre-Employment Drug Testing, and employees who are off work longer than 30 days.
• One year or more of previous experience in office work such as Scheduling and Coordinating events, meetings and or trainings.
• Two years or more of customer service background (answering incoming telephone calls, re-routing calls as a switchboard operator or speaking with customers and/or employees that come into the office).
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.